Experience

• 

  Médecins sans frontières (msf)

  Mar 2022 - now

  Implementing cash management procedures in order to ensure the highest control and security, assisting the Project Fin Manager in the prevision of monthly treasury and planning in order to en-sure the coverage of daily needs, advances on salaries, payroll, etc.Processing the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparityCarrying out all accounting tasks and activities, classifying, preparing and filing of all accounting pieces in accounting software, in order to ensure strict control of all expenditures and the reliability of statements and documentation.Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project Fi-nance Manager in translating documents into local language and assisting in meetings upon request.Any other administrative task delegated by the Project Finance Manager. Show less • Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system,• Performing daily cash counts and investigating any discrepancies, along with Following-up on cash advances and ensuring they are duly settled. • Carrying out transfer requests between cash and safe box.• Checking the validity of invoices, approval signatories, and correctness of account codes• Performing currency exchange operations when required, assisting with the preparation of salary payments as required.• Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.• Provide support to the Finance department by assuming the responsibility of Finance Supervisor and Cashier during the time of need• Monitoring movements of people, vehicles, airplanes, cargo, etc. (i.e. departure, arrival, number of passengers, route taken, etc.), and ensuring that messages and information are passed to all people concerned, following MSF protocols always.• Checking the correct functioning of all equipment and informing the line manager of any damage, loss, or theft. Registering the loan of handsets to all staff and following it up on a regular basis.• Performed monthly closures in coordination with Accounting Manager and HR/ Fin Manager• Advance follow-ups and their settlements at the project level Show less • Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments. • Implement cash management procedures in order to ensure the highest control and security and ensure cash availability. • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance. • Enter data into the HR database and personal files and keep them up to date in order to facilitate HR process management. • Update Social Security & Tax Office employee files in order to meet legal requirements and duties. • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests. • Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. • Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. Show less FINCO ASSISTANT – Gap Fill – Permanent backup. • Executing finance-related tasks and following up on project accountancy to support the Accounting Manager in following MSF standards and procedures, in order to ensure legal compliance and keep strict control over monetary resources to achieve project objectives.• Ensure confidentiality on all cash and other finance issues related to MSF.• Know perfectly, respect, and ensure strict compliance at any time with MSF standards.• MSF Chart of Accounts, MSF Finance Standards Operating Procedures, MSF purchasing, authorization, and payment procedures for the project• Cash security rules, Responsible for cash kept in petty cash box under his responsibility, ensure they are safely and properly managed, and always stored under key.• Monitor balances for the registers under his responsibility and anticipate cash needs.• Record cash transactions in UniField (UF) cash registers as they come and without delays, ensuring the cash registers’ balances reflect at any time the actual amount of cash.• Record cash transactions in UniField (UF) cash registers as they come and without delays, ensuring the cash registers’ balances reflect at any time the actual amount of cash.• Payments of suppliers in a strict and swift manner, in accordance with the MSF purchasing and payment procedures for the project• Ensure issuance and settlement comply strictly with the procedure:• Issue advances only based on a valid purchase list, purchase order, or advance request form, approved by the relevant supervisor.• Issue advances only to authorized persons according to the authorization table or official memos.• Record immediately all advances issuances & settlements in UF. Ensure that advances are settled within one week and that all advances are closed at the end of the month. Ensure close and proper follow-up of all cash advances, Show less

  • Finance Supervisor

    Nov 2023 - now

  • Finance Assistant/Cahier

    Jan 2017 - Nov 2023

  • HR/FIN SUPERVISOR

    Jul 2022 - Nov 2022

  • FINCO ASSISTANT

    Mar 2022 - Jun 2022