Experience

• 

  University of johannesburg

  -

  Administrative assistant
• 

  University of johannesburg

  Jul 2011 - now

  Administrative assistant

  Key Job Outcomes / Roles & Responsibilities • To record and file documents and records in an organised manner• To scan, fax and copy documents• To have good communication skills• To answer telephones in a polite and professional manner• To be computer literate – MS Word and Outlook• To handle electronic mail and ensure that the correct action is taken• To direct enquiries to the relevant person/s or department if and when needed• To identify most urgent issues that would need action to be taken• To ensure that all requests are completed timeously• To provide correct documentation as requested• To ensure adequate stationary and office equipment is available• To assist with archiving of documents• To perform general office administration duties• To update staff record such as new telephone lists, personal information etc.• To request invoices and ensure that it is sent to the relevant debtors so that payment is made timeously. Roles & Responsibilities in the absence of the Secretary -To Perform the duties of the Secretary which includes:• Organise and liaise between departments and management of the Campus Director’s diary• To disseminate or explain information, take orders or address complaints by customers, employees or students• To manage information relevant to the job in order for records to be kept up to date for future reference• To ensure that all invoices are approved and delivered to the creditors department on time for payment• To arrange and schedule meetings across functions• To assist with the efficiency of Campus Director by organising the diary / daily commitments • Minute taking as well as completion of the minutes • Report Writing including financials• To liaise with all stakeholders internal and external to provide and distribute information required• To arrange national and international travel arrangements• To perform personal administration duties Show less

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