Rexille Uy

Experience

• 

  UC Berkeley Institute of International Studies

  Sept 2009 - Jun 2019

  • Managed the day-to-day operations of an organized research unit (ORU) with an annual budget of $2.6M, which included general state funds, endowments, and private grants. Directed the budget, managed all financial transactions, and wrote the annual report to donors.• Executed the Institute's events, programs, conferences, and seminars. Managed speaker logistics, entertainment orders, travel and honoraria payments, event publicity, and post-event reimbursements. Supervised program staff.• Administered funding opportunities provided by the Institute for faculty, PhD candidates, and undergraduate students and processed stipend, scholarship, and fellowship disbursements.• Worked closely with campus HR to determine job classifications and calls for open recruitment for the Institute. Led selection committees and managed staff onboarding and hiring paperwork for new employees. Ensured the unit complied with campus HR policies and procedures.• Interpreted regulations and guidelines on grants received by the unit, ensured expenses were paid according to grant terms, monitored contract and grant expenditures, and wrote end-of-grant reports. Show less • Organized lecture series, programs, and colloquia that promoted the Institute’s mission of facilitating on-campus dialogue related to issues of global concern. • Carried-out large-scale event planning, management, and marketing for the Institute’s public events.• Processed purchase orders and reimbursements through campus Bearbuy and BFS systems.• Processed financial transfers to faculty and students awarded grants, fellowships, and scholarships.• Managed overseas fundraising efforts for new programs such as the Berkeley Research in Contemporary India Program. Show less

  • Director of Administration

    Nov 2016 - Jun 2019

  • Program Manager

    Aug 2012 - Oct 2016

  • Event Specialist/Assistant Office Manager

    Jun 2011 - Jul 2012

  • Undergraduate Student Assistant

    Sept 2009 - May 2011
• 

  International Alliance of Research Universities

  Nov 2016 - Jan 2019

  Secretariat

  • Executed the daily operations of IARU and tended to the strategic international interests of 11 member universities: Australian National University, ETH Zürich, National University of Singapore, Peking University, UC Berkeley, University of Cambridge, University of Cape Town, University of Copenhagen, University of Oxford, The University of Tokyo, Yale University.• Managed IARU's financial transactions and prepared the annual reports for IARU Presidents and Senior Officers.• Managed the IARU Global Summer Program (GSP), a rigorous student exchange program between the 11 IARU universities with approximately 300 students enrolled annually. • Chaired the annual GSP meeting.• Directly supported the IARU Chair and prepared meeting materials, chair notes, and talking points for three annual meetings.• Liaised regularly with leads from ten IARU joint-working initiatives and collated reports for annual meetings to be presented to IARU Presidents and Senior Officers. Working groups ranged in topic from Campus Sustainability to Cybersecurity to Aging & Longevity. Show less

• 

  Asia Society Northern California

  Jul 2019 - Sept 2022

  Director of Programs

  Developed and executed Asia Society Northern California's programming slate. Managed and implemented a diverse range of speaker events connecting the local community of San Francisco Bay Area with a wide network of global leaders and visionaries in the fields of policy, business, arts & culture, education, technology, and sustainability. Programs included public events, private VIP receptions, large conferences, film festivals, and virtual webinars in San Francisco and Silicon Valley.

• 

  Seattle Colleges

  Apr 2023 - Jan 2025

  Associate Director of Events

  Plan and execute Seattle Colleges' four largest districtwide annual events: Commencement, Convocation, Martin Luther King, Jr. Celebration, and Discover Seattle Colleges. Develop event plans and strategies to advance Seattle Colleges' image and reputation with external stakeholders (community leaders, legislators, outside speakers, prospective students and families, etc.) and internal stakeholders (faculty, staff, and current students). Manage day-of event execution, program logistics, publicity, and vendor relationships (venues, catering, AV, photography, video, ASL interpreters, etc.). Lead districtwide steering and logistics committees and collaborate with district, college, department, and division leaders, as well as faculty, staff, and volunteers. Show less