Anne Takseraas

Experience

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  Rongoe Engineers, LLC

  Dec 2002 - Jul 2005

  Secretary/Bookkeeper

  I managed day to day operations of the office, provided general administrative support to Engineers and CAD Technicians. I arranged travel, prepared and edited onsite inspection reports from Engineers, and produced presentations using PowerPoint and Excel. I proudly created the company’s website (rongoe.com) using Yahoo Site Builder 2.1.I cohesively managed and maintained the full-cycle accounting system and performed bank reconciliations on a monthly basis using QuickBooks. Additionally I managed personnel information, collecting payroll, hours worked, sick days and vacation days information from employees. Show less

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  Autocue Group Ltd

  Jul 2005 - Nov 2007

  Staff Accountant/Assistant to the Controller

  I provided support to the Stamford, CT office Controller and accounting department based in London, England. This included, invoicing and registering incoming payments, making collection calls on past due accounts, and assisting clients with their inquiries. I issued purchase orders on demand and forwarded them for approval to the head office in London, England. I approved incoming orders, monitored purchase orders, and registered incoming payables using Macola.

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  Clearbrook Investment Consulting, LLC

  Nov 2007 - Jan 2012

  Research/Administrative Assistant

  During my 4+ year tenure I provided general Administrative support to the Senior Managing Director and Managing Director of 401(k) and Analysts in the Stamford, CT and Boston, MA offices. I produced portfolio performance reporting for 401(k) clients with extensive usage of Excel spreadsheets, and I produced Quarterly 401(k) universes for performance reporting using Excel and Morningstar Direct. I acquired accounts' information from money managers for clients’ portfolio performance reports, and reviewed performance reports from other analysts before receiving approval by Managing Directors. My responsibilities included producing and publishing monthly Capital Market Updates and providing support to the marketing department with editing expertise for PowerPoint presentation and RFP (Response for Proposal). I wore multiple hats, in maintaining daily operation of the office, supporting the accounting department with receivables and payables, and being the point of contact with Human Resources for the Stamford, CT and Boston, MA offices. Show less

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  Law Office of Yvette P. Fallon

  Sept 2012 - Nov 2014

  Family Law Coordinator

  In a part-time capacity I managed the day to day office operations by coordinating projects with other staff members. I maintained the calendars in Yahoo and on the Judicial Website. I worked collaboratively with our bookkeeper in meeting deadlines, and coordinated with clients following up on any missing and/or needed additional information. I accurately prepared documents for Court hearings and trials, and notified clients of court dates, addressing their questions and concerns. Additionally I drafted pleadings and financial affidavits as needed using information from client files. I also regularly screened, hired, and trained new employees. Show less

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  Gentris | A CGI Company

  Jul 2015 - Jul 2015

  Executive Administrative Assistant (Temporary Position)

  During a Temporary Assignment as an Executive Administrative Assistant I completed a full array of supportive tasks, such as making travel arrangements, scheduling conference rooms for meetings and interviews, inputting expenses into Concur, and pleasantly providing reception to visitors.

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  Triangle Cellular Repair

  Nov 2015 - Jan 2017

  Admin/bookkeeper assistant

  In this position I managed multiple bank and credit card accounts through QuickBooks Online. I allocated expenses and income to the correct accounts and departments. I entered payables and tracked due dates, and I uploaded checks written by the different stores daily.I checked and approved ACH charges daily, and kept employees’ files up to date with evaluations and certifications. I reconciled customers’ accounts for both Triangle Cellular Repair and Premier Parts. Kept Policy and SOP (Standard Operating Procedure) signature trackers up to date, and processed payroll on a bi-weekly basis using ADP online by reconciling hours entered in RepairQ, schedules and attendance tracker. I received quotes from vendors, and kept in contact throughout the day with store managers via e-mail and text messages. I was trusted with confidential information, and I created the company monthly newsletter. Show less

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  Blue Gas Marine Inc.

  Dec 2017 - Feb 2023

  Office Manager

  I presently manage investors’ files, keeping track of their investments, working with the CEO and the corporate lawyer to issue notes, warrants, and stock certificates. I compile investors and company documents as requested using a secure online document sharing program. In accounting I work in cooperation with the CEO, sales executive, and service technicians to set up new clients into QuickBooks, create and submit invoices, and contact clients to have us set up as vendor. I enter and keep track of account payables in QuickBooks, pay bills when approved. I allocate transactions daily, reconcile bank and credit card accounts, assist the accounting firm. I create journal entries when necessary In a human resource capacity, I assist with job posting online. I file and keep track of resumes coming in, set up Zoom call for initial interviews. I provide all necessary paperwork and information to all new employees for their onboarding process. Enter their information in the payroll system. I keep track or benefits renewal process at the end of each year. Answer employees’ questions on standard operating procedures. I am managing the day-to-day activity of the office by answering incoming calls, make bank deposits, set up vehicle maintenance appointments, scan and copy. Show less

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  Able&Co.

  Feb 2023 - now

  Review the set-up of Workamajig accounting information to ensure proper set upAssist with data entry to get Workamajig software up to date with financial informationFollow company bookkeeping policies and procedures and help identify more efficient procedures where neededMaintain the company’s chart of accountsRecord and make bank depositsReconcile bank statement monthlyRecord day-to-day transactions including: Generate client invoices, Enter vendor bills, Receive payments & depositsGenerate bill payments/checksCreate purchase ordersWeekly invoice reports by AEInvestigate all problem vendor inquiriesBalance sheet, income statementConsolidation of billing information when a job is closedIssue retainers & media end-of-month invoices to clientsIssue statements/aging reports to all customers with balances & follow up on all collectionsManage A/P and A/R to ensure strong relationships with vendors/suppliers and timely payments from customersRun payroll two times a month and pay monthly sales tax and payroll tax as well as the required quarterly/annual reportingManagement of monthly budget and report monthly reconciliation to dept. managersAdminister all benefit & insurance related areas including company-funded benefit programs i.e., vacations, insurance and 401K planTrack PTOPrepare weekly reports as required by managersPrepare Monthly Report Card Analysis ReportProfit & Loss statement for the month and year-to-dateProfit & Loss statement versus previous yearBudget vs. ActualStatement of cash flow for the month and for year to dateProvide additional financial reports as needed by the businessPrepare spreadsheets for cost analysis as needed by managersOrder office supplies and track inventory and monthly supply budgetOversee company calendar of events and meetingsCoordinate office cleaning, regular maintenance of HVAC and all equipmentAnswer main phone line and direct calls as appropriate Show less

  • Bookkeeper/Office Supervisor

    May 2024 - now

  • Bookkeeper/Office Manager

    Feb 2023 - now