Manish Kumar

Experience

• 

  Right Path Foundation

  Feb 2013 - Jun 2014

  Accounts Officer

  Accounting and Vouching for the Program activities. Checking of Vouchers of CVs, FERs of Field staff and ensuring entries of checked vouchers for payments in the ERP9. Aggregation & documentation from the states in a timely manner for Donor, internal reporting.Admin & Procurement including regular back up, resolving IT issues etc.Responsible for MIS reporting requirements.Back checks of all the training participants/vendors on a regular basis for all the bills on a sample basis and ensuring documentation of the same.Support in physical verification of assets/goods at location/warehouse and ensuring that the locations are updating their registers in time. Vendor management in compliance to policies and also carry out vendor verification for new vendors.Responsible for follow up with Field for ensuring that bills are received on time.Ensuring compliance on Audit observations and providing support during internal and donor audits.Primary monthly report preparation and sharing with the General Manager Finance required for monthly & yearly closure.Checked Bills & Vouchers and process the payment.Salary process of STC Staffs and consultants.Assist to A&F dept. on monthly closure process and provide required financial information.Assist on internal Audit, statutory audit, Global Audit as well as audit closure.Receipt of bills/vouchers from STC & operations team as well as vendors.Review and verification of bills along-with supporting documents, as per the RPF accounting policy and procedures.Coordinate with supervisors and department heads for any supporting documents or rectification.Proper documentation of process bills and vouchers along with the bank receipts after payment. Show less

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  Population Services International, India

  Jul 2014 - Dec 2016

  Officer Accounts & Administration

  Program and administrative Procurement including vendor agreementsReviewing and approval of the bills/meetings expenses/travel claims/adjustmentsFresh release /adjustments of advances/processing of STC salaryGrant monitoring of budget and expenses as accountable for donor reports on a quarterly basis including explanations on variancesTimely information about the funds to the management and control petty cash & cash flow management for the projectMonthly & quarterly closing of books of account like BRS, petty cash, TDS/PT etc.To maintain fixed assets register, stock register, salary register etc.To prepare monthly cash flow, monthly action plan and fund requestResponsible for donor /internal audits including donor monitoring visits to the states including formulation of responses to the observationsTo monitor Burn rate of the project on a monthly basis and analyses over/under spendsAggregation & documentation from the states in a timely manner for Donor, internal reporting.Support to Admin & Procurement including regular back up, resolving IT issues etc.Support in physical verification of assets/goods at location/warehouse and ensuring that the locations are updating their registers in time. Vendor management in compliance to PSI policies and also carry out vendor verification for new vendors.Ensuring compliance on Audit observations and providing support during internal and donor audits.Prepare and maintain a Fixed Assets Register and conduct physical verification on a regular basisManaging office records (Files and Registers) and providing necessary secretarial support.Arranging and managing the travel and hotel bookings for periodic travel and meetings by the team.Ensuring the execution of cost effective hotel and travel contracts (Car, Train and Flight Bookings), negotiating the best service and rates.Making meeting arrangements including booking venue, ordering stationary and ensuring food arrangements. Show less

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  ADRA International

  Mar 2017 - Dec 2017

  Finance & Administration Associate

  Prepares asset, liability, and capital account entries by compiling and analyzing account information.Documents financial transactions by entering account information.Recommends financial actions by analyzing accounting options.Summarizes current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.Substantiates financial transactions by auditing documents.Maintains accounting controls by preparing and recommending policies and procedures.Guides accounting clerical staff by coordinating activities and answering questions.Reconciles financial discrepancies by collecting and analyzing account information.Secures financial information by completing data base backups.Maintains financial security by following internal controls.Prepares payments by verifying documentation, and requesting disbursements.Answers accounting procedure questions by researching and interpreting accounting policy and regulations.Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.Maintains customer confidence and protects operations by keeping financial information confidential.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Accomplishes the result by performing the duty.Contributes to team effort by accomplishing related results as needed. Show less

• 

  Smart Power India

  Jan 2018 - Dec 2018

  Account Executive

  Program and administrative procurement's including vendor agreementsReviewing and approval of the bills/meetings expenses/travel claims/adjustmentsFresh release /adjustments of advances/processing of STC salaryInventory managementGrant monitoring of budget and expenses as accountable for donor reports on a quarterly basis including explanations on variancesTimely information about the funds to the management and control petty cash &cash flow management for the projectOn- line payment processing Monthly & quarterly closing of books of account like BRS, petty cash, TDS/PT etc.To maintain fixed assets register, stock register, salary register etc.To prepare monthly cash flow, monthly action plan and fund requestResponsible for donor /internal audits including donor monitoring visits to the states including formulation of responses to the observationsTo prepare cash forecasts and review fund availability To monitor Burn rate of the project on a monthly basis and analyses over/under spendsReviewed budget for various sub-activity lines at the time of signing of the proposalSupport to various divisions like Human Resources, Communications etc.Provide all the documents/vouchers as required by the auditorsPhysical verification process completed for all the assets as per the books.Aggregation & documentation from the states in a timely manner for Donor, internal reporting.Support to Admin & Procurement including regular back up, resolving IT issues etc.Back checks of all the training participants/vendors on a regular basis for all the bills on a sample basis and ensuring documentation of the same.Support in physical verification of assets/goods at location/warehouse and ensuring that the locations are updating their registers in time. Vendor management in compliance to PSI policies and also carry out vendor verification for new vendors. Show less

• 

  Plan International

  Dec 2018 - Feb 2023

  Responsible for Plan International budgeting under the guidance of the Senior Manager of Finance and in collaboration with colleagues from various units. Also for department-wise distribution of the budget.Liaisoning with Auditors on Internal Financial Control “IFC”, conduct meetings with relevant process owners. Review the Risk Control Matrix prepared by internal auditors and suggest changes. Also, work on testing the operating effectiveness of IFC and remediation of gaps identified. Liaisoning with Statutory Auditors for audit queries and finalizing the Financial Statements. Responsible for all Tally-related issues in coordination with the vendor.Responsible for proper and timely month-end closing for all offices. Prepare and meticulously review the Income schedule on monthly basis. Preparation of periodic MIS on budget utilization and variance analysis. Forecasting of income and expenditure at regular intervals and as per need.Annual Consolidation of Financial figures according to Plan International guidelines. Meeting any other reporting requirements from various departments/management and other initiatives of global shared services.Grant Management includes the preparation of donor budgets (for proposals), donor reports, coordinating project audits, etc. Generating budget codes for various projects by donor reporting framework. Supervised and reporting of all India partner monitoring visits including visits for assessing compliance with internal guidelines.Track income from various sources including follow-up with Plan Affiliates and other donors for installment disbursal. Preparing quarterly presentations for the Finance and Audit committee and Board.Review of quarterly, and annual financials including annual financial highlights for the annual report. Capacity building of team members and their performance evaluation. To monitor the Burn rate of the project every month and analyze over/under spends. Show less Responsible for Plan International budgeting under the guidance of the Senior Manager of Finance and in collaboration with colleagues from various units. Also for department-wise distribution of the budget.Liaisoning with Auditors on Internal Financial Control “IFC”, conduct meetings with relevant process owners. Review the Risk Control Matrix prepared by internal auditors and suggest changes. Also, work on testing the operating effectiveness of IFC and remediation of gaps identified. Liaisoning with Statutory Auditors for audit queries and finalizing the Financial Statements. Responsible for all Tally-related issues in coordination with the vendor.Responsible for proper and timely month-end closing for all offices. Prepare and meticulously review the Income schedule on monthly basis. Preparation of periodic MIS on budget utilization and variance analysis. Forecasting of income and expenditure at regular intervals and as per need.Annual Consolidation of Financial figures according to Plan International guidelines. Meeting any other reporting requirements from various departments/management and other initiatives of global shared services.Grant Management includes the preparation of donor budgets (for proposals), donor reports, coordinating project audits, etc. Generating budget codes for various projects by donor reporting framework. Supervised and reporting of all India partner monitoring visits including visits for assessing compliance with internal guidelines.Track income from various sources including follow-up with Plan Affiliates and other donors for installment disbursal. Preparing quarterly presentations for the Finance and Audit committee and Board.Review of quarterly, and annual financials including annual financial highlights for the annual report. Capacity building of team members and their performance evaluation. To monitor the Burn rate of the project every month and analyze over/under spends. Show less

  • Accounts & Administration Coordinator

    Oct 2022 - Feb 2023

  • Finance & Administration Officer

    Dec 2018 - Sept 2022
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  Piramal Foundation

  Feb 2023 - now

  Manager Finance & Treasury Function - Equity Controller

  Establish and maintain financial management and accounting control systems for program expenditures. Remain responsible for the receipt and accountability of all funds for the program (performing weekly and monthly cash checks)Maintain a database of accounting documents, in both electronic and hard copy. Consolidate accounting data into a monthly return to be forwarded to the CFO Office in electronic copies.Prepare financial documents and vouchers required. Prepare weekly, quarterly, and annual fiscal reports, as well as ad-hoc reports requested by senior staff.Provide full oversight of short-term technical assistance, procurement, and financial management, ensuring that program implementation is under USAID, BMGF, RF & WDF, and Piramal Foundation regulations, procedures, and specifications.Supervise security, procurement, database, and administrative operation staff. Coordinate with COP with the Home Office Project Manager to ensure timely and efficient implementation and accomplishment of project objectives.Travel to field locations as required and work in close collaboration with COP for troubleshooting. Manage and oversee project inventory, capital equipment, project procurements; and issues related to office property management.Potentially may coordinate with COP and HO, and manage all human resource matters related to the program including hiring of local staff, facilitation of staff reviews, etc. Other duties as assigned by the Chief of Party.Support relevant team members to build and maintain relationships with donor organizations and ensure consistent communications on project deliverables and reporting. Input to the budgeting process for various donor program activities in addition to quarterly Budget vs. Actual (and variances) analysis for donor reporting and review of program activities.Complement the activities of the other departments within the team and provide support wherever required. Show less