Iuliia Lytvyn

Experience

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  WIN TSS ltd

  Jul 2005 - Jul 2007

  Personal Assistant

  Provided effective administrative and organizational support including secretarial duties, procurement and office supplies, produced reports, presentations, correspondence, and briefing papers. Planned and organized internal and external meetings, establishing agendas; managed calendars, and scheduled meetings. Prepared and reviewed budgets for off-site events. Possessed problem-solving and time management expertise.ADMINISTRATION AND MANAGEMENT:Assisting the Vice President in organizing and implementing the strategy;Strong administrative and organizational support including secretarial duties, producing reports, presentations, correspondence and briefing papers;Planning and organization of internal and external meetings, conference calls; Agenda and calendar management, travel arrangements;Screening and handling of phone calls, enquiries and requests;Dealing with incoming emails, faxes and post, often corresponding on behalf of the VP;Office administration and operation activities management;Managing databases and filing systems;Translating the documents from Russian to English;Material organization of the office: administration of meeting rooms, welcome of newcomers;EVENT MANAGEMENT:Organization and management of external event participation to the trade fairs, exhibitions, conferences, seminarsInternal Event management and organizationRetreats organization and travel arrangementsHR/RECRUITMENT:Assisting staff with medical insurance, visas, resident and work permitsScheduling employee work timetables, ensuring payroll accuracyAssisting in HR and Recruitment related activities Show less

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  Villa Schiatti srl

  Oct 2007 - Apr 2017

  Executive Assistant/Corporate Event Manager

  Determined strong operational, administrative and project management support to the Managing Director. Executed procurement and logistic activities, processed purchase orders, contacted contractors and suppliers, monitored good receipts, followed-up on contract-related activities, prices and payments. Selected main suppliers and vendors. Successfully planned and organized numerous events: business conferences, seminars, meetings, exhibitions, official and private dinners, workshops, trade fairs, etc. Managed all areas of events, starting from pre-planning, through the actual event day, and post-event activities, including procurement, visa applications, flights, accommodations, and itineraries for 120-150 guests at a time.ADMINISTRATION AND MANAGEMENT:Providing a wide range of day-to-day administrative supportAgenda, calendar, phone calls, and mail managementDocumentation flows management in physical and electronic formsPlanning, organization of meetings and conference callsTravel arrangements, including budget estimation, itinerary planning, airline tickets, hotels, car bookings, visa applicationsCreation and management of purchase orders, procurement activitiesContract managementFollow-up on payments, financial and budgetary activities, operating budgets, invoicesExpenses management and report on a monthly basisDatabase creation and administrationCreation of PowerPoint presentationsActing as a mediator between the departmentsEVENT MANAGEMENT:Event organization and coordination: workshops, conferences, meetings, seminars, retreats, exhibitionsManagement and coordination of session room logistics for eventsCatering management Groups managementHR/RECRUITMENT: Preparation and processing with the entire recruitment processProviding smooth onboarding process of new hiresHuman Resources administrative assistance Logistics for HR events and trainingsEmployee scheduling and time table planningMonitoring staff sick leave and vacation leave balances Show less

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  Semalt

  Nov 2017 - Mar 2018

  IT Sales Manager for the Italian Market

  Maintained sales for the Italian market with strong client and service orientation, generating new leads and managing accurate customer data input into the company CRM and ERP systems.- Sales management and coordination at the Italian market;- Negotiations, follow up and conclusion of sales deals;- Customer data input into the company`s CRM system; - Client relationship management;- After-sales assistance and support in the Italian language;