Marylene Otieno

Experience

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  Kenya Society for the Protection and Care of Animals

  Oct 2010 - Nov 2011

  Administrative Assistant
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  Smart Solar Kenya Limited

  Oct 2011 - Jun 2013

  Credit Controller/Accounts Assistant

  My role was primarily focused on accounts payable and accounts receivable to provide a clear picture of business finances. I reconciled accounts, followed up on non-payments, and prepared invoices or bank deposits. I classified, coded and recorded documents prior to payment of invoices, travel expenses and purchase orders.My key achievements included:• Restructured processes to collect over 70% of outstanding AR in the first year.• Resolved discrepancies in AP/AR with monthly reconciliation reviews.• Maintained the fixed asset register, all pricing structures, and valuations. Show less

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  Barefoot Power (Africa) Limited

  Jul 2013 - Nov 2014

  Accountant

  I established an efficient and systematic financial management system to control assets, liabilities, and transactions. I partnered with managers on new inventory controls, sales reporting processes, budgets, and reporting tools. I administered all budgets, global transfers, payroll, inter-company accounts, purchasing, and logistics. I guided the company asset purchase process and acquired any necessary licensing or registration documents. I established partnerships with financial institutions, reconciled accounts, and produced monthly financial statements. I contributed to strategy definition, asset control, and financial management policies using data analysis. I fulfilled the year-end process for tax purposes and audits whilst facilitating auditors with documentation.My key achievements included:• Led grant accounting functions, including review and preparation of budgets.• Implemented corrective measures to mitigate minor accounting discrepancies.• Built relationships with subsidiary domestic and global accountants for reporting. Show less

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  Soko

  Jun 2014 - Jul 2020

  Leading on all aspects of monthly, quarterly, and annual reporting at board-level, I control cash and collections, working capital and credit management, operating in full regulatory compliance. I compare variances to guarantee milestone achievement for departments and contribute to objective setting. I finalize the annual budget in partnership with the directorate and provide clear direction using forecast models. I guarantee operational excellence across all financial functions and leverage expertise from external auditors. This includes the automation of various finance processes using the latest performance tools, applications, and technology platforms. I facilitate a sound understanding of results vs impact on categories of customers using margin analysis. I am an advocate of continuous improvement of financial accounting control processes to increase efficiency. In addition, I set-up KPI metrics and dashboards for reporting performance in collaboration with business partners.My key achievements include:• Secured working capital funding to fund the business over the next three years.• Increased efficiency by 70% in the accounting department via restructuring and training.• Improved month-end close time by five days due to the automation of finance functions.• Increased reports usage and enabled quicker decisions by setting the budget to actuals.• Supported the Series A funding in producing financial forecasts and strategy. Show less In a Finance Manager role, I operated across periodic management reporting and customer account onboarding, building accounting systems using account codes, budget lines and descriptions. I closed all month-end accounts and produced investment documentation to be GAAP and/or IFRS compliant. I controlled cash, payments, treasury forecast, payroll, PAYE, NHIF, and NSSF each month. I monitored pending artisan payments and forecast transfers required from the international bank each month. I took ownership of grants management and compliance to produce monthly budgets and reports. I met compliance with the IFRS (Kenya only) and GAAP (global) guidelines to prepare annual financial statements, prior to preparing for external auditors as a focal point of contact for internal, external and spot checks. My key achievements included:• Supported double revenue growth from 2015-2017 through strategic leadership.• Completed the transfer pricing policy process to meet compliance with the tax authority.• Built teams through staff training and development both finance and non-finance. Show less Accounts Receivable:• Follow up on collection and allocation of payment.• Carry out billing, collection and reporting activities according to specific deadlines.• Reconciliation of accounts.• Monitoring customer account details for non-payments delayed payments and other irregularities.• Organizing a recovery system and initiate collection efforts.• Prepare bank deposits• Encoding and posting invoices to the ledger.• Investigate and resolve customer queriesAccounts Payable/ Cash Disbursement:• To prepare, classify, code, record and process a variety of accounting documents by examining invoices, travel expense claim, vouchers and purchase orders prior to payments.• Ensure all cheques written are approved by authorized personnel, coded accurately, paid to the proper payee with the correct amount and with the required documentation and distributed as directed.• Receive and verify invoices and requisition for goods and services.• Create and review purchase order transactions and ensure reports are complete and accurate.• File payment vouchers and maintain paid invoices file, file for open purchase orders, vendors records and reimbursements.• Review reconciliation of accounts payable on a monthly basis and resolve discrepancies.Payroll:• Maintain appropriate records on employee receivable balances and ensure appropriate payroll deductions are being taken for employee benefits, taxes etc.• Prepare and enter journal entries.• Analyzing and reconciling balance sheet and income statement.• Manage the month-end close process.• Perform monthly reconciliation of some general ledger accounts. Show less

  • Finance Controller/ Director

    Jun 2016 - Jul 2020

  • Finance and HR Manager

    Apr 2015 - Jun 2016

  • Accountant

    Jun 2014 - Mar 2015
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  Blu Flamingo Digital Africa

  Jan 2021 - Jul 2022

  Senior Financial Advisor

  1.Financial Advisory- Provide group financial reporting support to the Client- Prepare and manage financial budget and check their accuracy- Prepare Financial Policies and procedures as listed in the Scorecard- Manage the Consolidation of the Group- Offer subject matter expertise to the Client’s Leadership team- Provide strategic advice across a variety of financial products and services (debt management, cash management, insurance coverage, investments)2. Financial budgeting and Modelling- Provide Annual budgets with 3 scenarios- Support the Fundraising process- Providing ongoing monitoring support to identify changes to key drivers of revenue and develop early warning measures for changing behaviors- Preparation of presentations including insights, analysis, and commentary on the 5-year business plan Understand macroeconomic factors affecting the digital Marketing Industry- Recommend potential model methodologies and develop models for forecasting revenues and cashflows health of the business- Drive continuous improvement within the budgeting and modeling process Show less

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  Powered by People (PBP)

  Aug 2022 - now

  Finance Controller and Admin Support