Experience

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  Holman boiler works, inc.

  Jun 1991 - Dec 1999

  Engineering department executive assistant

  Administrative support to 9 Senior Engineers.Updated and tracked 35 State Operating Licenses to repair and install pressure vesselsMaintained specialized system for monitoring Engineering work and progress for each assignmentScheduled routine weekly meetings as well as specialized meetings for customers.Created organizational charts for all levels of managementMaintained all Engineering correspondence with vendors, customers and internal communicationsOrdered administrative and promotional suppliesSupervised the Document Control process for the companyAssisted the Engineers by correcting the “red-lines” in their drawings using AutoCAD 12EXECUTIVE ADMINISTRATIVE ASSISTANT TO THE PRESIDENTReviewed and modified official documents used in presentationsScheduled all executive meetings, created business presentation materials, and developed the “CompanyProfile” brochureHandled all business arrangements for 4 corporate apartments from locating, furnishing, purchasing supplies, arranging cleaning services, and coordinating usageMade corporate and upper management travel arrangementsSupervised the receptionist and setup and maintained filing systems for all corporate sensitive materialsSupported the President of the company by making all arrangements for corporate sponsored social functionsASSISTANT TO THE CONTROLLERProvided liaison between all levels of management and the Corporate ControllerPrepared reports on company performance, Use tax and Sales taxKept track of all work progress in the field and issued sales instructions for jobsCreated and tracked accounting correspondence as well as internal memorandums Assisted payroll in developing form for tracking hourly employeesCompiled information for Monthly Financial Report to upper managementAssisted Accounts Payable and Accounts Receivable in various functions Show less

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  Flextronics network services

  Jan 2000 - Jul 2003

  Project coordinator

  Support for 150+ International Engineers and Technicians working in various locations.Tracked expensesMade travel arrangementsContacted at least 67% of our engineers each week to check on any needs they may have from corporateMaintained records for locations, personnel at those locations, cell phone numbers, and office addressesConfirmed employees business cards, cell phones, laptop computers were ordered and delivered.Assisted with training using Xpede – a time/expense recording system.Forwarded all pay roll to the correct locations bi-weeklyOn-boarding of new personnel including, but not limited to, recruiting, assisting with travel and integratingin to our team environment.Fielded various questions about the US culture and simple questions on etiquette, personal and USprofessionalism Show less

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  Mycom

  Jan 2003 - Nov 2005

  Project coordinator

  Compile and present to each engineer the location/project lead/contact information for each project.Inform engineer of per diem allowance and arrange travel.Tracked expenditures for project and requested purchase orders from customersWeekly reports to upper management job status reportsMaintained inventory for RF groupInput information for Engineer database for Personnel ManagementCommunication conduit and facilitator for external and internal project related issuesNegotiated hotel direct bill agreement saving the company 15%Ensured confidential, accurate and complete maintenance of departmental projects and recordsProcessed travel visas and passportsAdministered time off benefitsCollected and reviewed field employee timesheets and expense reportsExecuted benefits enrollment and changesAdministered annual request to employees for updated personal contact informationCompleted and verified I-9 FormsPlanned office special events including summer family picnics and company holiday partiesPerformed various office administration responsibilities including office supplies, building security,telephone system, building and office equipment maintenanceProcessed employee ID and security badgesReconciled Executive expense accounts and submitted Executive expense reports to accounting for processingCoordinated multi-city travel arrangements for 140 field employees including air, rental vehicles and hotelProvided domestic and international travel cost data to quoting departmentDesigned cost analysis reports for hotel and rental cars utilized by field personnel for project expense trackingDeveloped weekly revenue, cost, profit/loss analysis reportPerformed subcontract administration including tracking subcontract change orders, complete reports, job packets and daily logs for each project manager Show less

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  Texas instruments

  Dec 2005 - Jun 2007

  Independent contractor

  Maintained inventory for the Education Technology group Communication conduit and facilitator for internal project related issuesProcessed travel visas and passports.Maintained office supplies using the TI Enterprise Buyer systemAttended project meetings as scribePosted information to the TI Share-point Web Based Project tracking systemCreated and maintained vacation schedule and impact to projectsOrdered supplies needed for meetings such as InFocus Machines to lunchesFound cost savings of 60% for some office suppliesCreated and published to the group instructions on the use of the K2CR change request programLoaded twice daily builds onto test devicesAssisted in exploratory testing of new devices and found issues to report as bugsPromoted to Logistics coordinator for Customer Interface GroupOnly contractor on our floor to be given Escort Status for visitors to our buildingUsed Community Server program to monitor and add users to Educator WebsiteOrdered inventory items using Oracle application Show less

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  Stone & glazing consulting

  Nov 2007 - Oct 2009

  Project coordinator

  Tracked locations of field techniciansCreated and maintained billable hours per project, per team, per locationCreated pivot tables for defect tracking from survey sheetsWorked in AutoCAD to mark panel replacements or repair locations on building elevationsCreated bid packages and specificationsCreated blue print packages in order for technicians to mark defectsCreated Data base of results for customer reportingOrdered promotional itemsScheduled Lunch and Learn presentationsPrepared personalized gifts for Lunch and Learn presenters Show less

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  Nokia

  Jul 2010 - Oct 2010

  Contractor with mcps

  Temporary Project Coordinator through MCPS for Nokia Networks, Inc, Irving, Texas.Attend meetings as scribePrepared productivity reportTracked Engineers location/assignment status

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  Abb

  Nov 2010 - Dec 2020

  Gulf district finance coordinator

  Essential Responsibilities•Invoicing of jobs, accounts receivable, accounts payable•Receive and acknowledge customer orders, as well as assigning project packages•Insuring employee time is accurate and submit to payroll•Coordinate & Execute parts orders for core customers including proposal, order, track, & ship•Monitor of Site Security and Employee Emergency Attendance Log•Answering and transferring incoming facility calls•Greet, direct and coordinate GE requirements with customers, contractors and third party vendors•Coordinate onsite and offsite business meetings and special events (may include: hotel /conference room reservations, lodging, transportation, sending out meeting requests, creating agendas, ordering food for meals and breaks)•Responsible for ordering supplies and timely processing of purchasing card transactions and expense reports in accordance with established policy guideline•Shipping & Receiving light packages•Provide administrative support by generating documents, presentations and spreadsheets as necessary•Maintain operational review folders, organization charts, distribution lists and employee directories•Perform special assignments and other duties as necessary•Perform collateral duties as assigned to meet business needs as they relate to EHS, Quality, Integrity, etc.Liaison for customer engineering and invoicing Project Coordination to include but not limited to:Opening Jobs using Oracle Engineer Assignment Site Access preparation (this includes site specific training/if needed and drug tests) Parts ordered (if needed) Tools assigned or rented (if needed) Certificate of insurance acquired (if standard)Member multiple Gulf District Safety Councils for training and necessary testing of FE's, BASIC+/refresher and other courses as necessary for site access.ASAP, DISA and NCMS member and administrator for testing of FE's as needed by customers' on-site requirements Show less