Charles Opondo

Experience

• 

  ADRA Kenya

  Jun 2009 - Jun 2010

  Account Assistant

  Performed a pivotal role in the financial processes by preparing verified cheques for signing and maintaining the sequential filing and security of accounting documents. Conducted procurement activities by collecting multiple quotes, placing authorized orders, and ensuring the completeness and accuracy of documents supporting activity surrenders before liquidation. Diligently prepared Monthly bank reconciliations and actively monitored bank account balances, maintaining the required minimum through inter-bank transfers. Additionally, consistently maintained and updated the asset register. Show less

• 

  PATH

  Mar 2011 - Feb 2019

  1. Financial Accounting and Reporting:• Maintained up-to-date accounting records through timely capturing of financial transactions.• Prepared monthly financial reports for submission to donors and management.• Maintained and updated the financial risk register.• Managed staff advance accounts.• Verified and reviewed petty cash expenses for correct budget code charging and approval.• Prepared monthly cash projections (Cash Need Forecast).• Ensured proper filing and safe custody of financial records in line with PATH policies and donor requirements.• Maintained an up-to-date asset register, ensuring proper utilization and safety.• Performed monthly bank reconciliations and monitored bank account balances.• Participated in the closeout of the USAID-funded Aphia plus Western Kenya project.2. Capacity Building, Audit, and Compliance:• Trained project and partner staff on financial reporting and accountability standards.• Provided feedback on the financial aspect of project activities during performance review meetings.• Facilitated audit of project financial records and supported in implementation of audit recommendations.• Monitored statutory deductions and withholding tax to ensure compliance with prescribed timelines for submissions. • Participated in the development of project-specific standard operating procedures. Show less Performed a crucial role in financial management by meticulously reviewing receipts and vouchers for completeness and accuracy, ensuring the integrity of expense documentation. Maintained and updated staff advance accounts, managed petty cash disbursements and posted transactions in the financial system with a focus on proper allocation. Assisted in the preparation of Monthly financial reports and performed monthly bank reconciliations. Reconciled supplier statements to PATH's records, promptly addressing any outstanding issues. Ensured systematic tracking and filing of financial documents, contributing to a smooth audit process. Show less

  • Finance Officer

    Jan 2016 - Feb 2019

  • Finance Associate

    Mar 2011 - Dec 2015
• 

  HealthStrat

  Mar 2019 - Dec 2019

  Finance Officer

  1. Financial Accounting and Reporting • Checked payment requests for proper coding, accuracy, and budget compliance.• Ensured timely capturing of transactions in the accounting system.• Conducted regular and monthly bank reconciliations.• Ensured timely preparation and submission of monthly donor reports and addressed review queries.• Tracked daily bank balances to ensure the project's funding thresholds were within acceptable limits.2. Financial Document Management• Maintained up-to-date electronic filing of finance documents.• Ensured safe custody of hard copies of financial documents.3. Procurement and Administrative Support• Participated in hiring, onboarding, and on-the-job training of training of finance assistants.• Performed procurement roles through participation in procurement review committee sessions.4. Payroll Processing• Contributed to the implementation of the Human Resources for Health payroll system.• Conducted monthly reviews of timesheets and processed payroll.5. Capacity Building, Audit and Compliance • Participated in continuous assessment and capacity building of project local implementing partners.• Ensured timely deduction and submission of statutory payments (PAYE, HELB, NITA, NSSF, NHIF) and DA1/VAT refund processing.• Conducted regular aging analysis on staff advance accounts and creditor’s accounts to ensure compliance with internal financial policies.• Assisted in the preparation for statutory, donor, internal, and external audits, addressing audit queries in consultation with the finance manager. Show less

• 

  PATH

  Jun 2021 - now

  Finance Officer

  I am responsible for the review of supporting documentation, and facilitating timely payments through online wire transfers and Mpesa to local suppliers, partners, project participants, and staff. I excel in preparing monthly bank and Mobile Money reconciliations, ensuring accurate coding and posting of transactions in the PATH Kenya ERP (Unit 4). Additionally, I actively contribute to financial closure activities,DA1/VAT refund processing, and play a key role in training non-finance teams on financial compliance. My responsibilities extend to managing the monthly temporary staff payroll, supporting internal and external audits, and continuously appraising and updating internal controls. I actively participate in program reviews, and budgeting activities, and collaborate with the USAID Nuru Ya Mtoto project team to ensure seamless day-to-day operations. Show less