Experience

• 

  Pwc acceleration centers

  Sept 1994 - Jul 1998

  Administrative assistant

  • The USAID/Private Enterprise Support, Training and Organizational Development (PRESTO) project: responsibilities included preparation of contracts for short-term consultants, payment of fees for both short and long term consultants, logistical arrangements and billing to the prime contractor. • The DFID/Barclays Bank Business Expansion Finance Project: responsible for review of monthly trainer returns for quality, payment to project trainers, compilation of monthly and quarterly loan portfolio data, and maintenance of a data base on loan portfolio for this small business loan guarantee and training project funded by the British Department for International Development. • DFID/Ministry of Planning & National Development Deregulation Project, Phase I: responsible for procurement of fixed assets and supplies, logistical arrangements for project meetings, workshops and study tours, payment of project expenses fees for project consultants.• USAID/Eastern and Southern African Business Organization (ESABO): Member of the PriceWaterHouse team which organized and coordinated the May 1996 ESABO Conference, in conjunction with USAID and the Kenya National Chamber of Commerce and Industry. Assisted in budget preparation, logistical arrangements, preparation of the conference report for submission to USAID.• USAID/Kenya Export Development Support (KEDS) Project, 1995: Coordinated logistical arrangements of the mid-term evaluation of the project including scheduling for the team’s activities, donors, NGOs and the government officials. Assisted in the preparation of the evaluation report.• Staff/Training Administration in the Audit and Business Advisory Services Division of Price Waterhouse 1994 to 1995: Responsibilities included coordination of audit staff appraisals, annual and study leave and training courses. Maintained staff examination results files. Assisted in preparation of the performance newsletter and organized prize-giving events for CPA qualifiers. Weniger anzeigen

• 

  Pathfinder international

  Aug 1998 - Jul 2004

  Project assistant

  • Program Support: Assisted the Director of Programs for Africa and Program Officers in the development, planning and updating of program initiative projects (including annual and quarterly workplans), budgeting, monitoring, and evaluating project progress. Management of information - compiling reports, development of PowerPoint presentations, answering routine correspondence and conducting web searches. Maintained updated budget information on computer network system –Pathfinder Support System (PSS).• Organization of Conferences and Seminars: I have organized Conferences/Seminars both locally and internationally e.g. the East African Health Reproductive Workshop in Entebbe, Uganda. The Yellow Card Movie Launches which was taking place in Kenya, Uganda, Tanzania, and Harare among other African countries. Obtaining the relevant travel clearances and other arrangements pertaining to international conferences, meetings and seminars.• Statistics Support: Was in charge of distributing questionnaires to researchers to obtain data from the field about different family planning methods that are used in Kenya. Keying in Statistical data that is received from the field into the Database Program. Utilized the Database to retrieve, maintain and manipulate data as required. • Travel Co-ordination: I organized travel and hotel accommodation for project-related travel, ensuring timely processing of all visas, permits and passes. I was the focal point for the calculation of travel advances as well as travel expense claims for all travel of staff. Flights Booking and ensuring that person’s are picked and dropped at the airport on time.• Administration: Review of project proposals, processing of project modifications, project extensions, project payments and closings. Review of financial reports, provision of feedback to grantees, and monitoring and supervision of project activities. Maintenance of program database. Weniger anzeigen

• 

  World agroforestry

  Aug 2004 - Jan 2011

  Administrative officer

  • Program Management: Participated in annual strategic planning meetings; assisted in preparation of project log frames, donor financial reports. Organization of trainings, workshops, annual meetings and preparation of materials/documents. Maintained a calendar of group meetings and events, and an up-to-date participant matrix. • Monitoring & Evaluation Activities: Involved in the monitoring of programme and financial performance of assigned projects through site visits, review and analysis of programmatic and financial reports. • Finance: Prepare annual budgets for workshops, conferences and training sessions for CIMMYT-Kenya, CIMMYT-Zimbabwe and CIMMYT-Ethiopia offices. preparation of capital budgets and program budgets . Ensure payments are charged to the correct account codes for different projects, accounting for fixed assets purchased by CIMMYT regional offices, V.A.T. claims, payments to suppliers, partners and consultants. • Contractual Agreements: Preparing and reviewing of contracts to ensure compliance with CIMMYT and donor policies. Contracts with our collaborators KARI and the Government of Kenya officials, vendors, landlords (for expatriate houses). Monitor performance of contractual agreements and ensure submission of specified deliverables. • Procurement: Follow through on all high value purchase orders and ensure correct approval process is obtained from Head Office. Procurement of items as required; including all activities from shipping to follow up from order to delivery. • Asset Management: In charge of the fixed assets for CIMMYT-Kenya office and the site offices, ensure assets have been insured, recorded and tagged.• Host Government Relations: Obtaining identity cards for expatriate staff, applying for duty free privileges. Drafting all correspondence for the Ministry of Foreign Affairs and International Co-operation, the Department of Immigration, Customs & Excise Department, Registrar of Motor Vehicles. Weniger anzeigen

• 

  Undp

  Jan 2011 - Jan 2017

  Project officer

  • Project Management: Prepare annual work plans and budgets. Represent the project in Local Procurement Asset Committee (LPAC). Support draft Letters of Agreement for counterparts and prepare Risk Mitigation Plan . Present the agreements to the Programme Appraisal Committee (PAC). Facilitate flow of information between stakeholders.• Analysis, Advice and Reporting: I track progress in project implementation and facilitates the delivery of high quality results as per objectives and outcomes . In conjunction with partners, I identified and pursued opportunities for specific development and peace building activities.• Finance: I am responsible for project budgeting process, funds implementation and revisions. Monitor use of resources. I provide comprehensive analysis on financial surplus/deficit and recommend appropriate action to Management. Prepare financial reports for donors. Review financial reports from partners and sub-contractors. I update and initiate processing of project financial entries in Atlas; Implement control records such as commitments and expenditures and reconcile the records of payments with activities. I provide input to the design of tools to facilitate monitoring of resources utilization and identification of surpluses and shortfalls. Coordinate yearly project Audits and keep management informed on status of internal audits. • Capacity Building: Prepare annual staff training plans to build capacity of the field staff, provide training to UNDP-JPLG field staff in Puntland, Somaliland and Somalia on budget management, agreement management, general administration and asset management and ensure standardization of project filing system. Assist in organizing quarterly review workshops with stakeholders.• Resource Mobilization: Support resource mobilization by reviewing of contribution agreements. I input resources received from Donors in the ATLAS network system, monitor the resources and report on Quarterly basis. Weniger anzeigen

• 

  Unops

  Jun 2017 - now

  Develop and regularly update the section of Stop TB annual work-plan funded by USAID.Coordinate with teams in the Secretariat to develop the monthly and annual report and quarterly reports for grants received by Stop TB.Liaise with Secretariat teams to monitor the implementation of USAID funded activities based on the approved work-plan and track progress of the implementation and highlight activities with risk and delays to senior management.Coordinate with Finance team on the development of periodic summary of financial commitments and expenditures for financial monitoring of USAID grants. I review financial information with the concerned team in the Secretariat to identify bottlenecks and recommend corrective actions. Manage sub-grants provided by Stop TB Partnership from USAID grants, including selection, preparing of the grant agreements, monitoring and reporting.Draft the periodic reports and briefs for the programme.In conjunction with Finance team, prepare monthly and quarterly accrual reports and the annual financial report. Weniger anzeigen • Grants Management: At UNOPS-Darfur, draft and manage Grant Support Agreements with implementing partners, including amendments. I ensure UNOPS internal process is followed. • Finance: Involved in the planning, budgeting and expenditure tracking of financial resources for the programme. I managed the Programme master budget overview and provide budget analysis and maintain close control of all budget issues.• Audit: Focal person for Audit for the programme . I managed a systematic financial filing system that is sequential, complete and up to date at all times both in the system and off system. I coordinate programme Audits. • Procurement: Coordinated and participated in procurement processes including preparation and conduct of Call for Proposals (CFP), Request for Quotations (RFQs), receipt of quotations, proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations. Support the process to ensure that it is fair, competitive, transparent, ethical and provides best value for money as well as the procurement action is in accordance with UNOPS rules and regulations, procedures and instructions. • Capacity Building: I lead in conducting training to build grant management capacity of project and field staff and provided one-on-one follow up. Guide and monitor organizations and individuals that are sub-contracted to implement special surveys required for evaluating project effects and impacts. • Communication: Actively engaged in public information initiatives and maintained close working relations with UN partner agencies. I represent Ordinance Disposal Office at external meetings, conferences and workshops in the region and internationally through presentations Weniger anzeigen

  • Grants Manager

    Jan 2019 - now

  • Associate Programme Officer

    Jun 2017 - Feb 2019