Grace Yuan

Experience

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  CPA Australia

  May 2010 - Dec 2011

  Events Ambassador team leader

  Promoting all the events held by CPA Australia online and around the campus, additionally attending the training session provided by CPA organization and keep liaising with CPA staff.

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  Macquarie University

  Jul 2010 - Dec 2011

  Being a team leader in Marketing facilitates me to put this event to the whole uni students and utilize marketing tools to spread out this huge career event. Creating events on social media and making lecture bashing are the optimal way for us to enable more and more students be aware of this mutual beneficial job fair. Apart from this, coordinating with my mates to distribute all handouts and pamphlets is another channel to alert students.

  • Learning Skills Mentor

    Feb 2011 - Dec 2011

  • Marketing Team Leader for Work Expo

    Jul 2010 - Dec 2011

  • International Buddy

    Jul 2010 - Dec 2011
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  Australian Red Cross

  Jul 2010 - Oct 2011

  Tenant Connect

  Calling elderly people around NSW in early morning is my responsibility to ensure they feel all right and trying to get touch with them about what is up to lately, enjoying chatting with them to drive off their loneliness and endeavor myself to look after them will offer substantial caring to them, and for them our patience and attention to them are similar to pacifiers, which cheers them up for the whole day.

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  Charcoal Golden Chicken in Epping

  Aug 2010 - Mar 2011

  Customer Service Assistant

  Working on a part-time basis and effectively managing my time between work, university and other activities. I have been dealing with a wide range of customers and handle a variety of tasks successfully including:Excellent customer service and solving customer problemsOpening and closing the storeHandling transaction and stocktaking

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  Donut King in Macquarie shopping center

  Nov 2010 - Jun 2011

  Customer Service Assistant

  Being able to do multitasks during the work and cooperate with other staff to serve the customers, focusing on the top priority and teamwork skills

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  The Cancer Council NSW

  Feb 2011 - Dec 2011

  Team & Promotion Executive Member

  Team promoting and recruitment position is an indispensable and necessary factor for succeeding this 24-hour overnight Relay for Life event in September. Large numbers of teams enables this event to be more inspiring and touched. What is more, all the donations from existing and potential teams will fund cancer council to conduct more researches on preventing cancers.

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  Equipmed

  Mar 2011 - Dec 2011

  Project Coordinator

  Coordinating with each project in the company, updating its online services through creating contents and social media links are the main tasks for me right now. Be familiar with all the medical products is the prerequisite to attempt to finish this job position. Tackling the tasks beyond my major sounds creepy initially yet delivering the opportunity to handle explores my versatile capacities and true talents.

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  Tricomms

  Nov 2011 - Aug 2012

  General Accountant

  ◾Monthly management account preparation◾Production of profit and loss◾To complete and maintain sales invoices and reports◾Accruals & prepayments◾Preparation of the Accounts Pack for review◾Bank reconciliation, posting and balancing◾Weekly wages, petty cash and other journal posting◾Daily bank receipts postings◾Year budget preparation◾Year end audit analysis◾Set up new suppliers on accounting software◾Reports on debtors and creditors

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  IBS

  Sept 2012 - Jan 2016

  Executive Personal Assistant

  - reading, monitoring and responding to the principal's email, - answering calls and handling queries, - preparing correspondence on the principal's behalf, - commissioning work on the principal's behalf, - liaising with staff, clients, etc., - managing the principal's electronic diary, - booking meetings, - organising travel and preparing complex travel itineraries, - attend meetings on your boss's behalf - writing minutes, - taking dictation, - planning, organising and managing events, - managing a budget, - attending events/meetings as the principal's representative, - conducting research on the internet, - writing reports, executive summaries and newsletters, - preparing presentations, - preparing documents for meetings, - managing and reviewing filing and office systems, - updating websites, - typing documents, - sourcing and ordering stationery and office equipment, - managing projects, Show less

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  Easton Profression Training Institute

  Oct 2012 - Jun 2013

  IELTS trainer

  Training students to upgrade their IETLS listening, reading, writing and speaking levelreview students' basic homeworkproceed follow-up to students' IELTS marks

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  NSW Health

  Jan 2016 - May 2019

  SLHD Aged Care & Rehabilitation Admin Team Leader/Invoicing Manager

  - Creating and updating patients’ electronic health records (EMR)- Managing the day-to-day operations of a medical facility- Scheduling and coordinating appointments- Preparing correspondence between medical providers and their patients- Providing quality customer service to patients- Integrating administration system to make sure everyone is processing consistently- Coordinating service managers across three different sites (Royal Prince Alfred Hospital, Canterbury Hospital, Concord Hospital)- Admin monthly meetings across three sites- Staff performance review/ KPI evaluation- Streamline/Standardize admin procedures across three sites- HACC data entry- ABF data entry- Healthroster entry and finalising for staff timesheets- Stafflink invoice entry and approval- Liaise with stakeholders for invoicing enquiries Show less

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  NSW Justice Health & Forensic Mental Health Network

  May 2021 - Feb 2022

  - Manage auditing report for the Network and collect data for analysis- Set up audit schedule for the Network and prepare monthly report- Manage all the projects in the Network and ensure all the data is accurate and updates- Liaise with Program Manager for Project Quality Awards Nomination and Judging Panel- Prepare Clinical Governance Report for the Network- Set up audit questionnaire and generate data report- Audit IIMS report for the Network and report data to the Program Manager Show less

  • PA to Service Director & Co-Director

    May 2019 - Feb 2022

  • Acting Clinical Data Project Officer

    May 2021 - Jun 2021
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  National Centre for Immunisation Research and Surveillance (NCIRS)

  Feb 2022 - Jul 2023

  Grants Contracts Budget Officer

  -Prepares financial statements and its notes for all Department of Foreign Affairs and Trade (DFAT) funds based on the rules and regulations.-Serves as a liaising officer for Global Health funds and ensures that all accounts are reconciled on a timely manner.-Analyses accounts, reviews/prepares regular financial reports and monthly reports. Proposes/Implements solutions with respect to problem transactions and irregularities.-Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.-Provide substantive support to the development and implementation of new accounting policies. Takes initiative to improve accounting process and approaches.-Prepares the financial utilization report and status of monthly financial management report for the voluntary fund contributions.-Assists, prepares or consolidates financial statement for inclusion in the DFAT financial statements to be audited. Responds to internal/external audit observations. Reviews the financial statements of other entities.-Monitors expenditure to ensure that they remain within authorized levels.-Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with DFAT policies and procedures. Show less

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  University of Sydney

  Jul 2023 - now

  Operations and Finance Officer