Chelsea Jacobs, CMP

Experience

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  95.5 WPLJ

  May 2005 - Aug 2005

  Promotions Intern

  Communicated with listeners and contest winners, prepared materials for promotional events, arranged promotional appearances with clients, assisted at promotional events, provided office suppor

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  Symposium Events

  Jan 2006 - May 2006

  Event Logistics Intern

  Participated in venue search and selection for 8 symposia, prepared speaker and participant documentation, acted as speaker liaison, coordinated timelines and delivery with printer and AV vendors, provided onsite coordination

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  Meeting Logistics, LLC

  Jul 2007 - Aug 2008

  Program Coordinator

  Meeting Management• Develop and manage budgets• Perform venue search and selection, and contract negotiations • Organize program production, including AV, staging, F&B, etc• Process housing blocks, coordinate travel and ground transportation for faculty and client • Coordinate invitation process, including client regulatory review, list procurement, production, • marketing and attendee registration • Manage speakers, association and venue relationships • Liaise with DMC to coordinate décor, recreational activities, group transportation • Develop post conference/event reports, including evaluation summaries and attendee • demographics • Maintain timely professional communication with speakers, sales representatives and client staff throughout planning process as well as onsite Convention Management • Liaise with sponsoring association, exhibit management company and client. • Process housing blocks & applications, coordinate travel & track itineraries for attendees, • Process exhibitor applications & coordinate shipment of booth and materials • Manage conference registrations for client representatives Show less

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  Entrepreneurs'​ Organization

  Sept 2008 - Oct 2023

  Primary liaison to each event committee, responsible for directing strategy, executing on their vision, ensuring the event’s appeal to a global audience and adhering to EO’s Global Event Policies and Procedures as well as the organization’s vision, mission and core values. Responsible for project leading global events• Manage a volunteer committee of EO members in each host city to plan and execute events• Assist with committee selection and training• Achieve consensus on programming among committee of EO members and EO Global staff• Manage division of responsibilities among the members, EO Global staff and vendorsCoordinate event logistics• Site selection and hotel and supplier contracting• Manage all vendors• Maintain program agenda in conjunction with the Learning Director responsible for content• Create and maintain a balanced program budget• Coordinate all aspects of the event planning process (including but not limited to, hotel room blocks, all F&B functions, AV needs, transportation, off-site activities, and pre and post tours) with assistance provided by an Event ManagerMarketing and Communications• Project lead the Marketing Coordinator• Provide content for websites, registrant communications and marketing pieces as needed to the Event Manager to maintainLead and prepare a team of EO Global staff for the on-site execution of the event• Create the event specifications document• Lead regular meetings• Manage staff teams on-site, ranging from 10-35 people Show less Plan and deliver EO’s internal meetings as well as small, targeted events for the membership:• Serve as staff lead for planning and execution• Liaise with staff and member leaders responsible for content development• Coordinate and manage all meeting set-up, F&B and room blocks with the hotel• Manage budget• Coordinate any off-site social events and transportation• Coordinate any marketing and communications pieces for the event• Delegate tasks as needed to Event Registration CoordinatorAssist in the planning of EO Universities and Global Leadership Conferences:• Off-Sites, Pre- and Post-Tours: Coordinate all off-site activities and pre- and post-tours in conjunction with the member committee and selected vendor(s)• Transportation: Coordinate all transportation for any off-property function during the event• Communications: Create content for all communications and marketing deliverables and liaise with EO staff and member committee to produce the following – event websites, registrant updates, and on-site registration books• Onsite: Be able to function as Registration Lead, F&B Lead and Off-Sites Lead as assigned• Provide assistance to the Event Director as directed Show less

  • Senior Director, External Engagement

    Jul 2019 - Oct 2023

  • Director, Global Student Entrepreneur Awards (GSEA)

    Oct 2016 - Jul 2019

  • Event Director

    Jul 2011 - Oct 2016

  • Event Manager

    Sept 2008 - Jun 2011