Sipho Enos Mchunu

Experience

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  University of KwaZulu-Natal

  Feb 2016 - Nov 2016

  Isizulu 101 Tutor

   I successfully provided academic support as a Tutor, ensuring that students have a clear understanding of what they learnt during their lectures.  As an academic support stuff, I ensure that students received assessments and help on how they can improve on the module and overall academics.  I successfully provided administrative support and played a huge part in helping students adjust in tertiary life through providing academic counselling and guidance.

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  KwaZulu-Natal Department of Education - Zululand District

  Jun 2017 - May 2018

  Supply Chain Management In-service Trainee

  - I successfully provided administrative support, such as preparing documents to be used on a daily basis, to the team I was assigned to work under.- I successfully prepared and wrote evaluation reports.- I worked successfully with a team that provided technical support, such as updating different systems including the quotation process system. - I successfully liaised with different service providers, attending to their queries, ensuring that the RFQ register is maintained and up to date, and maintaining supplier database - I provided administrative support in other departments such as the finance department, helping them with generating purchasing orders, receiving stock, assisting in periodic stock count, and invoicing. - At the end of the In-service Training, I got an offer to work as an intern with Ithala Development Finance Corporation Limited. Show less

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  Ithala Development Finance Corporation

  Jun 2018 - May 2020

  Supply Chain Management Officer

  - I successfully worked as a procurement/purchasing officer, ensuring that I identify reputable registered service providers, liaison with suppliers and procure according to the procurement prescribes. - I successfully provided all necessary administrative duties, including preparing all necessary documents to ensure a successful bid. - I worked successfully with a team within the finance and purchasing department, managing the procurement system. This involved receiving quotations, reviewing them and confirming with different stakeholders. - As part of the procurement duties, I successfully ensured that orders are created using the JDE system and purchasing is done after verifying supporting documents with an aligned budget. - I successfully provided financial administration such as invoice distribution and clarification. I ensured that different stakeholders are attended to and any issues are resolved. - I successfully monitored and managed inventory, ensuring that everything thing is checked, recorded, filled and records are constantly updated. - I effectively wrote reports that provided useful feedback in everything I was involved in and what we worked on as a team. This helped auditors to conduct audits very smoothly. Show less

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  EThekwini Municipality

  Jun 2021 - Sept 2021

  Communication Administrator

   I was scheduling meetings and organize booking of boardrooms.  I successfully attend to counter and over the phone queries, transferring calls and receiving & distribute correspondence to relevant stakeholders. I was receiving courier/ mailed documents and ensure it gets to the respective person.  I successfully process invoices for payment by compiling the following document, pro-forma, delivery note, official order, invoice, receipt invoice and ensure invoice amount match with order amount. I was verifying and approve payments in line with accuracy, validity, completeness and existence of a payment by inspecting supporting documentation to confirm the following: Making payments to the trigger and supporting documents (per above). Confirming banking details to both the trigger document and any supporting documents. Amounts through verification of supporting documents. Ensuring payment is not a duplicate by ensuring the financial enquiry reports is attached to the EA as supporting documents payment. Successfully eliminated of duplicate payments through implementation of effective internal controls Successfully attend to and resolve queries timeously I also provide telecommunications when it is required.  I successfully generated/ processed purchase order on JDE system and request manual/system approval of a purchase order. I successfully ensure efficient filling system (manually and electrically) and keep record or archive of documents.  I resigned at eThekwini Municipality due to a better offer I received from Perez Consulting Services. Show less

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  Perez Consulting

  Oct 2021 - Dec 2022

  Junior SCM Consultant - Acquisition

   I successfully worked as a procurement/purchasing admin, ensuring that I identify reputable registered service providers, liaison with suppliers and procure according to the procurement prescribes, legislation, framework, and treasury notes for general work/quotations and Infrastructure/construction work.  I was receive requisitions with specs for bids, with clear financial implications, procurement plan and estimated budget approval.  I provided support to branch heads to ensure that bid requests are initiated on time to enhance resource provision when required. I did research in relation to availability of commodities and the market related prices of such commodities. I receive case files from demand, prepare bid documents (SBD’s) and invite quotations/bids for general work/quotations and Infrastructure/construction work. I match quotations and compile Comparative Schedule/Submission for Quotation Evaluation Committee, Technical Bid Evaluation Committee and Bid Evaluation Committee for general work/quotations and Infrastructure/construction work. I schedule Quotation Evaluation Committees and ensure minutes are kept for briefings, evaluation, adjudication. I was capturing bid responses and prepare submissions for BEC and BAC general work/quotations and Infrastructure/construction work. I did administration work, ensuring or maintain contract register, review all the payments relating to contracts for accuracy, completeness, and validity; and review the process applied by the contract owners to monitor contracts progress. Successfully created and updated contract payment schedule for each contract. I did render assets management clerical support and compile & maintainer records. I successfully wrote/submitted performance report monthly that provided useful feedback in everything I was involved in and what we worked on as individual & a team. Show less

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  Perez Consulting Services - placed as consultant at KwaZulu-Natal Department of Education

  Oct 2021 - Jan 2022

  Junior SCM Consultant - Demand & Acquisition

   I was working as a supervisor to EPWP Interns at Acquisitions Unit by review evaluation report before submitting to Assistance Director.  Overseeing and supervising all activities of the purchasing department. Preparing plans for the purchase of equipment, services, and supplies. Reviewing, comparing, analyzing, and approving products and services to be purchased. Maintaining and updating supplier information such as qualifications, delivery times, product ranges. Researching and evaluating prospective suppliers and Maintaining good supplier relations and negotiating contracts. Supporting with SFM with budgets, cost analyses, and reports & Track orders and ensure timely delivery I successfully assisted on coordinating regular report for 2022 KZN flood deviations projects and was reporting to CFO.  I was receiving requisitions with specs for bids, with clear financial implications, procurement plan and estimated budget approval. I was receiving case files from demand, prepare bid documents (SBD’s) and invite quotations/bids for general work/quotations and Infrastructure/construction work. I successfully prepared and conducted briefing sessions. Keep records, attendance registers and minutes. Administer sale of documents for bidders who cannot use e-tender portal. I was matching quotations and compile Comparative Schedule/Submission for Quotation Evaluation Committee, Technical Bid Evaluation Committee and Bid Evaluation Committee for general work/quotations and Infrastructure/construction work. I was capturing bid responses and prepare submissions for BEC and BAC general work/quotations and Infrastructure/construction work. I did render assets management clerical support and compile & maintain records. I successfully wrote/submitted performance report monthly that provided useful feedback in everything I was involved in and what we worked on as individual & a team. The contract ended on 31 December 2022 Show less

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  JLS Financial Consulting

  Apr 2023 - Aug 2023

  Procurement Buy - Consultant

   Developing Umgeni SCM policies and procedures. Ensure compliance with all statutory requirements relating to Supply Chain Management and Treasury Regulations. Ensure that the procurement of goods and services and are procured timeously and within budget parameters, processes. Analyze processing and procedural requirements and recommend standard procedures and systems to be followed across the organization. Preparing procurement plans for the purchase of equipment, services, and supplies. Assist in the Management of Procurement Model, Register, update and maintain a supplier database.  Request and receive quotations.  Ensure suppliers are registered on the CSD and are compliant with relevant legislation. Capture specification on the electronic purchasing system (SAP).  Compile and maintain records (e.g., asset records/databases).• I resigned on August 2023 due to other job offer from Babanango Game Reserve. Show less

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  Babanango Game Reserve

  Sept 2023 - now

  Procurement Officer

   I have developed Babanango procurement policies and procedures guide. I ensure sourcing of goods and service for facilities, hospitality/ restaurant, IT, mechanic and company asset. I review scope of work for all purchase request received.  I reduce cost by means of negotiation and better delivery cost.  I regularly maintaining positive supplier relations. research/evaluate supplier’s options. I create and issue purchases order to supplier. I have successfully maintained accurate stock/inventory records. Ensure that the procurement of goods and services and are procured timeously and within budget parameters, processes. Analyze processing and procedural requirements and recommend standard procedures and systems to be followed across the organization. I request and receive quotations from suppliers and ensure suppliers are registered on the CIPC and are compliant with relevant legislation.  Capture supplier information on Xero system. Show less