Experience

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  Star trac greece ltd

  Nov 2004 - Nov 2005

  Sales administrative assistant

  I expedited orders for the sales reps, managed credit for clients/customers, worked with manufacturing re: available parts, worked with accounting to reconcile customers past due credit, I assisted marketing with new product launches and marketing campaigns. Assisted Sales Manager with ad-hoc duties. Company down-size.

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  Csa-international

  Nov 2005 - Jun 2006

  Sales administrative assistant

  Assisted in-house sales team with cold-calling, account management, project files and assisted corporate office with trade-show leads and trade-show support. Made travel arrangements and processed expense reports for sales reps. Company laid-off position.

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  Muzak

  Jul 2006 - Jul 2007

  Office administrative assistant executive assistant to sales manager

  Administrative Assistant to sales, assisted HR with benefits administration and new-hire on-boarding. Provided marketing support to Sales and managed the territory office. Created reports and tracked sales, expense reports for sales. Planned meetings and managed supplies. Position ended when company was sold. Bought by Mood Media.

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  Auto trader.com internet advertising

  Oct 2007 - May 2008

  Sales service representative

  managed, serviced and sold advertising to territory accounts and trained dealership web-site managers how to maximize their web-advertising. Company did not assign full-time work, left for full time opportunity.

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  Unitedhealth group

  Dec 2008 - Oct 2012

  Senior administrative support assistant

  Assisted the labor sales team my first year, then I assisted a V.P.of the Payer Market. I was then assigned 2 more V.P.s to assist. I orchestrated meetings, expedited binders for meetings, facilitated new-hire onboards and resolved IT issues, booked travel, reconciled expenses, data base management of accounts, expedited reports, coached and trained other employees and wore many many more hats.

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  Barbara lee hall

  Jan 2012 - Jun 2018

  Author and speaker

  Dedicated, enthusiastic and experienced administrative professional serving as executive support to upper-level leaders. I am versed and have excelled in project management, marketing, event planning, travel and expense, composing correspondence, acting as liaison and gatekeeper and enjoy serving to help others succeed. My experience encompasses ability to learn quickly and adapt to proprietary software programs as well as acclimating swiftly to company policies and procedures. I understand the necessity of sense of urgency and maintain a professional demeanor at all times.Offering eight years in the support role, I anticipate the needs of leadership and seek to resolve operational as well as administrative issues before they arise. In addition to a concerted effort to be organized and detail oriented at all times, I possess strong business judgment and ability to be an effective liaison needed to interact with a variety of departments. I am a self-starter, team player and result oriented.I pride myself on my communication skills; verbal and written, interpersonal and soft skills. I am confident staying current with business knowledge and enhancing my noteworthy communication skills as a member of Toastmasters while in transition, will support your organizations objectives; I have written and presented over 30 speeches, received an array of credentials in Toastmasters, self-published 2 books and have read over 55 books and counting. Show less

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  Irvine ranch water district

  Jan 2013 - Feb 2013

  Executive assistant-contract

  Executive Assistant to Vice President of Water Policy. Provided a range of administrative, clerical support and office functions for Engineering, Planning, Public Affairs, Operations, Finance Department and Directors. Expedited event registrations, up-dated contact lists, master list of projects and business development activities list.Screened telephone calls and visitors, arranged travel, updated organization charts, prepared expense reports, routed addendums for signatures and assisted with meeting planning.Reviewed and distributed daily mail; ordered, operated and maintained office equipment and supplies and assisted with new-hire support. Show less

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  The coca-cola company

  Jun 2014 - Sept 2014

  Executive administrative assistant-contract

  Supported Vice President of National Sales: handled phones and e-mail; managed calendars and appointments. Scheduled meetings, conferences, teleconferences and travel. Processed and tracked expense reports, purchase orders and invoices. Compiled information; formatted and inputted, edited, retrieved, copied and transmitted text and graphics. Managed customer account source documents and completed data entry; franchisee set-up, transfers and address changes. Maintained a variety of complex files, customer records and customer contracts. Assisted with special projects, compiled and composed letters and received, sorted and routed incoming and outgoing mail. Welcomed guests and covered reception phones during break periods. Show less

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  Experian

  Nov 2014 - Jan 2015

  Executive administrative assistant

  CONTRACT-TEMP Provided administrative office support to HR executives and staff: managed calendars, created outlook meeting invites and scheduled conference calls. Processed invoices, expense reports and arranged travel. Handled calls: received, filtered and delivered messages. Executed projects: planned meetings and organized break and supply rooms; sorted, stored, eliminated and donated items. Ordered supplies and marketing collateral, managed mail and maintained printers; ink, toner and paper. Expedited facilities requests: lighting maintenance, shredder pick-ups, cube and office moves and new-hire on-boards. Managed asset movement; (hardware returns). Arranged meetings: reserved conference rooms and set-up, ordered catering and prepared materials for meetings. Managed mail: inter-office mail, incoming and outgoing mail. Received packages: UPS/FED EX; created shipping labels. Updated Talent Management database and produced reports. Show less

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  Halyard health

  Jul 2015 - Jul 2016

  Executive assistant to r&d director, project managers and engineering dept.

  Manage Director’s calendar and meetings. Assist engineering vice presidents and project managers. Set-up and manage travel; flights, hotels, rental cars and limousine service. Coordinate on and off-site trainings and meetings. Compose correspondence and serve as liaison to inquiries and clients requests. Handle and process expense reports: gather receipts and ensure compliance with company processes. Process purchase orders, greet guests and assist new employees with on-boarding. Plan and execute company celebrations and community giving events. Compose reports; maintain office supplies and arrange desk assignments. Schedule conference rooms and expedite office work projects. Show less

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  My granny's cookies

  Jan 2016 - Mar 2023

  Executive administrative assistant-bhall consulting

  Founded and established LLC/company vision: My Granny's Cookies. Created and composed business plan. Managed budget and company finances. Constructed active-business to business networking plan in Newport Beach and Austin to establish sales clientele. Provide excellent customer service to customers. Designed all marketing: business cards, company logo. Developed company website and all company sales strategies. Set weekly, monthly and yearly company goals. Managed company book-keeping and accounting records. Author: wrote and published 2 books; Amazon.com Speaker: presented over 50 key-note presentations to various sized groups. TEDx talker 2019. Show less

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  Benchmark development - temporary contract

  Jun 2018 - Sept 2018

  Executive assistant

  Assist large property development upper-level executives and key players.