Experience

• 

  British council

  Feb 2008 - Aug 2009

  Assistant admin officer

  • Provisioning of utility services in office like electricity, gas, water, telephone, fax, internet etc. and ensuring continued supply without interruption.• Maintaining high standard of janitorial services in office.• Checking misuse of office facilities by staff and reports to Head of Department.• Undertaking all the work related to purchase of furniture, fixtures, office equipment etc.• Maintaining attendance, leave records of staff and ensuring that office discipline in maintained.• Carrying out travel arrangements including loading and boarding of staff.• Performing any other work assigned by the Line Manager.• Processing of travel & accommodation invoice of vendor and hotels.• Prepare the travel & accommodation monthly report for management • Keep record of all travel request and hotels bills• Managing the office stationery stock and issue to department as per demands• Maintains vehicle log book including check and balance of office vehicle.• Maintains monthly expense claims report in respect of over time of staff.• To supervise the tea boys and Janitorial Staff. Show less

• 

  Warid telecom

  Oct 2010 - Dec 2016

  • 1-Fleet Operation:• Timely Allocation of vehicles against daily NOSS Staff Pick & Drop• Timely Allocation of Vehicles with driver’s outstation / Approved TRF Manual & automated also close co-ordination with Travel team.• Preparing NOSS Based Pool driver duty roaster to cater NOC shift duty / ON-Call for in case of any Emergency.• R&M of Pool Vehicles Periodic & non Periodic also share month wise cost with HO prepare Reports & Work orders • To comply Fuel data & Verified PSO Invoice against Fleet Cards swapping• To supervise Daily Fuelling in vehicles• Maintaining attendance, Leave record of staff • Pool Drivers training & Coaching on regular basis to maintain Company standards• NOSS Fleet Card management• To Process Invoices R&M of Owned Fleet with HO • 2-Admin Facilities:• Prepare monthly office supplies demand (Grocery, Janitorial, Electric, Crockery, etc.)• Update in IMS ( Inventory management System) on regular Basis• Arrangement of Lunch/ refreshment in meeting/ Eid & other department’s requirement.• Conference & meeting Room Reservations.• To Process invoices of Facilities Vendor with HO• 3-Courier Management• Daily Mail receiving & dispatching & maintain log • To verify Courier invoices • 4-R&M Of Office (MSC & Business Centre )• R&M of Air Cone• R&M of office Show less Facilities:• Nationwide Crockery• Nationwide Grocery• Nationwide Janitorial Supplies• Nationwide Stationary• Nationwide Printed Stationary• Nationwide Visiting Cards• Nationwide Electric Items• Nationwide Inward/Outward Courier• Nationwide Toners• Facilitate to Employees for the arrangement of meeting Entertainments on their request & Senior Management Lunch/Dinner Entertainment.• Nationwide Conference & meeting Room Reservations.• Standardize the cleaning of all floors as well as check and balance on the issuance of Janitorial Items.• Holding the issuance of nationwide stock of Supplies & Furniture/Fixture.• Agreements & its Renewal of EFU Facilities.• Nationwide Photocopier Machines.• Nationwide Tea Boys Uniform. • Maintains monthly expense claims report in respect of Extra Duty Allowance of Tea Boys.• To supervise the tea boys and Janitorial Staff.Invoices:• Nationwide Invoices• Nationwide Petty Cash Reimbursement Submission.• EFU Electricity Bills• EFU PTCL Bills• EVO Devices Bills• Nationwide R&M Invoices.• EFU R&MCost Saving:• Provide Nationwide Supplies after Compilation within Limited budget and saving the cost.Inventory Management:• Maintain Inventory Management of EFU regarding facilities and Maintain Central Region Toners Inventory.• Keep proper record of nationwide invoices of vendors also maintains the proper record of vendor’s payment.• Maintaining attendance, leave records of staff and ensuring that office discipline in maintained. Show less

  • Executive Admin

    Apr 2015 - Dec 2016

  • Admin Officer

    Oct 2010 - Apr 2015
• 

  Jazz (pvt.) ltd

  Jan 2017 - now

  Executive facilities management: administration (jazz house regional office sahiwal)

  JAZZ (Pvt.) Ltd (August-2017 – Till Date)Executive Facilities Management: (Jazz House Regional Office Sahiwal)1-Fleet Operation:• Timely Arrangements of Vehicles for outstation / Approved TAF Manual & automated also close co-ordination with Travel team.• Preparing Admin Based Pool driver duty roaster to cater Customer Care shift duty / ON-Call for in case of any Emergency.• R&M of Pool Vehicles Periodic & non Periodic also share month wise cost with H/O prepare Reports & Work orders • To comply Fuel data & Verified PSO Invoice against Fleet Cards swapping• To supervise Daily Fueling in vehicles• Maintaining attendance, Leave record of staff • Admin Pool Drivers training & Counseling on weekly basis to maintain Company standards• To Process Invoices R&M of Owned Fleet with HO 2-Admin Facilities:• Prepare monthly office supplies demand (Grocery, Janitorial, Electric, Crockery, etc.)• Timely Room reservation & confirmation as per requirement of Approved TAF.• Update in IMS (Inventory management System) on daily Basis• Arrangement of Lunch/ refreshment in meeting/ as per E- Serve request.• Conference & meeting Room Reservations as per E-Serve Request.• To Process invoices of Facilities Vendor with HO• Maintains monthly expense claims report in respect of Extra Duty Allowance of Tea Boys.• To supervise the tea boys and Janitorial Staff• Performing any other work assigned by the Line Manager.• Prepare the travel & accommodation monthly report for management • Keep record of all travel request and hotels billsInvoices & Utilities Bills:• Vendor Invoices• Processing of travel & accommodation invoice of vendor and hotels.• Monthly Office Petty Cash Reimbursement Submission.• Monthly Office Electricity Bills process• Monthly Office PTCL BillsCost Saving:• Provide Regional Offices Supplies after Compilation within Limited budget and saving the cost. Show less