Experience

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  Bespoke events & travel / function fanatx / nine squared communications & events

  Jan 2006 - Feb 2020

  Event management assistant (freelance)

  Key Responsibilities:▪ Plan event from start to finish according to requirements, target audience and objectives▪ On site event coordinator and handling of logistics alongside team(Cyril Ramaphosa Back-to-School Foundation Fundraiser, Telkom Family day, Alexander Forbes Family Day, SAVRALA Golf Day and MOTY Awards, Sun City Nedbank Golf Challenge, Vodacom Journalist of the year, Weddings)▪ Come up with suggestions to enhance the event’s success▪ Prepare budgets and ensure adherence▪ Source and negotiate with vendors and suppliers▪ Coordinate all operations▪ Lead promotional activities for the event▪ Supervise all staff (event coordinators, caterers etc.)▪ Approve all aspects before the day of the event▪ Ensure event is completed smoothly and step up to resolve any problems that might occur▪ Analyze the event’s success and prepare reports▪ Guest registration at events▪ Backstage assistant▪ Preparation of invites and gifts▪ Data capture▪ Reconciliations▪ Debtor collection▪ Budget assistance Show less

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  Function fanatx (pty) ltd

  Jan 2009 - May 2009

  Event management assistant

  Providing assistance to the Managing Director of the company in all their corporate events (year-end parties, launches, golf days, conferences, children year end parties, teambuilding etc). Involvement included conception of the idea, to working on budgets and quotations, to being involved in the actual event as well as the post-mortem of the event.

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  Camp joy summer camp

  Jun 2009 - Aug 2009

  General counsellor

  A summer camp catering to all ages of people with special needs. We were responsible for campers for a week at a time and ensured that all their basic needs were met whilst being in the environment of a summer camp. A very humbling experience.

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  Whistler blackcomb

  Nov 2009 - Aug 2010

  Lead hand

  After being hired as a rental technician, I was promoted to lead hand which included, but was not limited to, the following duties: - Rental Technician - Guest Relations (being lead hand; required to deal directly with all guest queries) - Supervision of staff- Cash up (responsible for accounting for all daily transactions)- Stock handling (required to assess stock levels and account for all stock) - Responsible for reporting back to Manager - In charge of opening and closing up shop Show less

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  Motsamayi tourism group

  Oct 2010 - Jul 2011

  Management information systems assistant

  Motsamayi Tourism Group (formerly Thebe Tourism Group)

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  Green technology innovations (gti)

  Aug 2011 - Jan 2013

  Office manager

  Company specialized in energy management and refrigeration

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  Tauvect (pty) ltd

  Feb 2013 - Mar 2017

  Executive assistant + function co-ordinator

  Worked closely with the director of this global organisation, who often travelled to various locations worldwide, speaking at high profile entrepreneurship and leadership conferences.Executive AssistantKey Responsibilities:▪ Act as the point of contact among executives, employees, clients and other external partners▪ Manage information flow in a timely and accurate manner▪ Manage executives’ calendars and set up meetings▪ Make travel and accommodation arrangements▪ Track daily expenses and prepare weekly, monthly or quarterly reports▪ Oversee the performance of staff▪ Act as an office manager by keeping up with office supply inventory▪ Format information for internal and external communication – memos, emails, presentations, reports▪ Take minutes during meetings▪ Screen and direct phone calls and distribute correspondence▪ Organize and maintain the office filing system▪ Manage all travel arrangements (local and international) such as flights, visas, accommodation, etc. ▪ Co-ordination of weekly business functions countrywide and internationally ▪ Manage communication and correspondence between multiple parties local and international▪ Preparing financials for accountant▪ Creating and populating spreadsheets, worksheets, presentations, agendas, etc. as required▪ Managing staff (daily and on site at events)Function CoordinatorKey Responsibilities:▪ Understand requirements for each function▪ Plan function with attention to financial and time constraints▪ Book venues and schedule speakers▪ Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost▪ Negotiate with vendors to achieve the most favorable terms▪ Hire personnel when required▪ Managing staff (daily and on site at events)▪ Manage all function operations (preparing venue, invitations etc.)▪ Do final checks at the day of the function (e.g. tables, technology) to ensure everything meets company standards Show less

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  The capital hotels, apartments & resorts

  Apr 2017 - now

  Group office manager

  Whilst I started out as an Office Manager, I have grown immensely in this role and beyond the title and along with the growth of the company. In my time the group has doubled in size from 7 to 12 hotels and with the intricacy of how the organization is structured the individual entities within the business have grown from 11 entities to 32 entities of which I now have a pivotal role in the organisation. My ambitious will to learn, my servant leadership and personality have allowed me to become involved beyond just the head office but also into the hotels.Group Office Manager / Business Administration / Executive AssistantKey Responsibilities:▪ Administrating all the business and secretarial documentation for the company and group wide▪ Secretarial work for 32 individual entities▪ Maintaining and providing FICA requirements for all entities, transactions, agreements and/or on annual review from financial institutions▪ Created a MS Lists Database housing all the legal and secretarial documentation per entity in a detailed and organised format▪ Attendee of Board Meetings with a role to record the minutes of the meeting; neatly and accurately recorded minutes to be distributed accordingly to the relevant people. All historical minutes kept filed together in a logical format for future reference▪ Executive Assistant to 5 Executives▪ Book flights and transportation, make hotel reservations, arrange VISA’s for team travelling locally and internationally (605k in 2021 FY and 929k in 2022 FY)▪ Responsible for creating PowerPoint slides and making presentations▪ Manage Executives' schedules, calendars, and appointments▪ Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored Show less