Callie Foster

Experience

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  Standard Life

  Oct 2002 - Oct 2008

  PA to Area Managers

  • Responsible for diary co-ordination, arranging meetings and travel itineraries for two Area Directors, with an annual target in excess of £100 million effective income.• Providing administrative support to 15 Account Managers.• Responsible for production of all management information, reports and business figures for the London region.• Supporting risk management for the office by identifying, implementing and maintaining controls, contingencies and actions.• Providing full secretarial support to Area Directors, including creation of complex presentations and spreadsheets.• Arranging events of all scales from intimate business dinners, to conferences and hospitality events.• Making decisions and taking action where necessary, in the absence of Area Directors.• Involvement in project groups, delegating tasks to colleagues and communication with several departments all over the country.• Liaising with HR department and dealing with confidential staff matters on behalf of Area Directors.• Attending meetings/events with and also in the absence of Area Directors and recording minutes. Show less

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  Teenage Cancer Trust

  Oct 2008 - Jun 2013

  Personal Assistant and Business and Project Development Manager

  • First point of contact and therefore gate-keeper for busy Director of Services.• Provision of administrative support to 4 Service Development Managers.• Full PA support to the Chief Executive when covering absence.• Close involvement in all aspects of Director’s work, including working in partnership on many strategic operations and HR issues.• Co-ordinating work, activities, meetings and travel itineraries for Director and Services Department. • Responsible for organisation of various significant events ranging from small corporate and celebrity hospital visits, to large scale evening receptions.• Provision of full minute taking and support to various types of meetings when necessary.• Building relationships and liaising with NHS staff and external contractors.• Initiating and maintaining team databases and sharing information internally and externally.• Updating the charity website with project information and current initiatives.• Management of projects providing services in the areas of youth work, family support, hospital food improvement and complementary therapies. This involves leading meetings, taking minutes, following up action points, maintaining relationships and proactively ensuring each stage of the project is delivered on time, on budget and is successful.• Responsibility for key performance indicators, such as numbers of young people accessing services and evaluation of projects.• Management and payment of all charity service expenditure, including capital build projects often costing in excess of £1M.• Budget setting and auditing for Services Department alongside the Director of Services.• Management of legal contracts for NHS staff funded by the charity.• Consultation with teenagers and young adults to ensure services provided by the charity are effective and beneficial to them. Show less

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  New Bridge Street, Aon Hewitt Ltd

  Jun 2013 - May 2014

  Personal Assistant

  • Provision of secretarial support to 10 Partners who themselves give advice and implement executive remuneration plans for company executives. • Responsible for client invoicing for Implementation team, using the Elite billing system.• Co-ordinating payments to suppliers, many being foreign law firms requiring more detailed procedures for payment in foreign currencies etc.• Management of registering and preparing new clients following a tender process having been won - this involves submitting money laundering checks and liaising with the client and legal departments.• Making amendments to detailed and complex legal documents as required by each Partner, often required within a short timescale.• Formatting detailed and complex documents to ensure consistency and professional appearance. Show less

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  Odgers Berndtson

  May 2014 - now

  Executive Assistant & Project Co-ordinator

  As EA to three Partners within the Oil & Gas/Energy and Maritime & Shipping practices I support the management of each search assignment process end to end, as well as providing general EA support. I am also involved in supporting and building the EA community at Odgers Berndtson, including training and recruitment.My role includes:- Managing all administrative aspects of executive search assignments as part of the assignment team.- Preparation of pitch and proposal documents, candidate reports, presentations and other materials. - Arranging interviews and client meetings both in London and internationally; liaising with candidates and clients.- Organising events; lunches, evening drinks events, corporate hospitality etc.- Preparing marketing materials and providing business development support.- Diary and travel management.- Invoicing and use of accounting system.- Database management.- PA support to other designated consultants and partners.- Point of contact with central support functions – HR, IT, Accounts, Facilities.- Managing external support service providers (travel, facilities management, local suppliers)THREE Show less