Socrates Besay

Experience

• 

  ACDI/VOCA

  May 2012 - Mar 2015

  -Monthly reviewed field warehouse stock level and determined quantity to restock-Generated monthly delivery order and prepared dispatch authorization-Countercheck waybill figures and dispatch authorization to ensure accuracy.-Facilitated monthly warehouse Inventory by Checking Physical count against inventories stock and verified that stock movement records supports the documented balances-Monitored inland commodities order cycles (also called commodities movement cycle)-Submitted monthly reconciliation report of commodities receipt, dispatch and distribution.-Created monthly commodity status reports (CSR) and quarterly recipient status report (RSR)-Facilitated routine spot check of commodities t both central and field warehouse.-Tracked commodities movement from point of origin (central warehouse) to final consumption (commodity distribution point).-Identified irregularities in the distributions and shared with CTS Coordinator and Commodity and Operations Manger. Show less Duties and Responsibilities:• Scrutinized all beneficiary data forms from the field and enter the right data in formats that acceptable for further data processing• Store electronic and paper data in secure manner.• Conduct standard check (validation rules) on the data before entry into database.• Support field data collection through regular field trips to compare data collected to data reported.• Verified distribution tickets to reconcile with beneficiaries served after every distribution cycle• Analyzed and track beneficiaries Absentees data and monthly and quarter absentee reports.• Created and ran ad hoc queries make daily backups of the database.• Prepared and submit summary and commodities status report to the database specialist.• Extracted beneficiaries’ documents (Ration card, Pre-distribution and distribution register) every month from database and print for distribution in both Bong and Nimba County. • Submitted regular reports of any irregularities’ during distributions and shares with Operations Coordinator. Show less

  • Database Officer

    May 2014 - Mar 2015

  • Data assistant programming

    May 2012 - Apr 2014
• 

  ACDI/VOCA

  Aug 2015 - Jul 2016

  Cash transfer Officer

  • Maintained adequate documentation of all dispatches and receipt such as delivery note, good received note, dispatched authorization, dispatch waybill, etc. • Coordinate with procurement to ensure that all program materials, supplies and services are available. • Coordinated necessary logistical needs such as leading the monthly mobilization of logistic and supplies for ERRP field operations. • Coordinated with field team and transport department and ensured the availability and timely delivery of all materials and supplies for ERRP field operations. • Supervised emergency team of 6 staff working 74 hrs during some weeks• Participated in the design of all cash transfer tools. (Cash disbursement register, cash envelopes, beneficiaries ’identification card, beneficiaries’ complaint forms.• Participated in the development of cash transfer operational guidelines.• Reviewed beneficiaries’ complaints and ensure all beneficiaries’ complaints are resolved.• Led the monthly reviewed of cash transfer beneficiaries list for COP approval.• Prepared monthly cash transfer disbursement documents (Pre-distribution register, disbursement register, beneficiaries ID cards, and cash transfer envelopes).• Reviewed field disbursement reports and reconciled with Ecobank and beneficiaries database.• Submitted monthly reconciliation reports of Ecobank, field report and database.• Participated in cash transfer technical coordination meeting with John Snow International• Trained cash transfer field staff in Taro-Works mobile tools for data collection and reporting.• Ensure the proper filing and packaging of all beneficiaries document for shipment to HQ.• Participated in the final reconciliation and preparation of ERRP project close out final reports. Show less

• 

  Peace Corps

  Jan 2017 - now

  As the Executive Assistant and Communications specialist, I provide administrative support to the Country Director (CD) and serve as the point of contact for all Peace Corps Liberia communications needs. I also take on a wide variety of administrative tasks on behalf of the CD to allow their efforts on the programmatic and managerial priorities of Peace Corps Liberia. I ensure that Peace Corps Liberia has a lively social media presence and is well represented with the Liberia government, partner organizations, and potential Peace Corps Volunteers. Show less The Assistant General Services Manager (AGSM) works under the supervision of the General Services Manager (GSM) and Director of Management & Operations (DMO) and assisted in providing budget, logistical, maintenance, vendor and management support to post relating to properties, vehicles, and other Peace Corps assets.Property and Inventory Management: • Assured timely maintenance of Peace Corps residences, offices, and any future facilities that may be acquired. • Maintained records, including costs, on all property from purchase through disposition. Such equipment/facilities will include the office, residences, vehicles, copiers, fax machines, IT equipment, and other assets with a value in excess of USD 500.• Managed Peace Corps storage units and future warehouses.• Cultivated and maintains critical, professional working relationships with landlords, vendors, and service providers to facilitate property management.General Services Reports:• Carries out monthly maintenance inspections of all Peace Corps properties and provides detailed documentation to DMO and GSM.• Documents all projects completed to include scope, photos, budget, and comments.• Documents and responds to all staff requests for malfunctioning property or need for maintenance.Procurement:• Assisted in obtaining quotations for the procurement of vehicles, furniture, equipment, office supplies, maintenance and reproduction services. • Assisted with contracts, outside vendors, and credit procedures with approved vendors, and advises staff on availability of products or services. • Ensured that all capital asset-non-expendable good purchases follow proper Peace Corps regulations regarding cost and competitive bidding and maintain corresponding documentation.• Assisted DMO/GSM with maintenance contract negotiations for Peace Corps equipment. Show less

  • Executive Assistant/Communication Specialist

    Feb 2024 - now

  • Assistant General Services Manager

    Jan 2017 - Jan 2025