Michael Ma

Experience

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  Ryoden Lift Services Ltd.

  Apr 2001 - Oct 2005

  Quality Engineer

  • To conduct regular internal quality audits to various department of the Lift Group Company.• To assist in external quality audits conducted by certifying bodies or clients.• Work with project team and provide quality system support on tendered lift and escalator installation or maintenance project. (e.g. Kowloon-Canton Railway Corporation, Mass Transit Railway Corporation, Airport Authority Hong Kong, etc.)• To prepare and submit of quality plans or tender documents for specific project / tender invitation. (e.g. Kowloon-Canton Railway Corporation, Mass Transit Railway Corporation, Airport Authority Hong Kong, etc.) Show less

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  Johnson Electric

  Oct 2005 - Dec 2007

  Procurement Engineer

  • Develop approved suppliers list and strategic tasks including supplier base management, price negotiation, performance improvement programs, production planning, etc.• Monitor global metal / material market trend and focus to cost reduction opportunity from existing suppliers.• Negotiate better payment and shorter production leadtime on responsible commodities.• Timely review the existing supplier list and perform second source replacement on US or oversea supplier.• Operations review of responsible commodity with top management in quarterly basis.Major Achievements• Meet PPV target by cost reduction and supplier negotiation.• Supplier consolidation from 16 to 9 suppliers of responsible commodity.• Payment terms negotiation from 45 days AMS to 75 days AMS.• Sample leadtime improvement from 45 days to 28 days. Show less

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  Chubb Hong Kong Limited

  Dec 2007 - Mar 2009

  Purchasing Supervisor

  • Lead 3 subordinates and handle all purchasing and procurement activities from operation team.• Strategic sourcing of electronic security product and equipment for cost evaluation project• Launch OEM project on Chubb brand name electronic security products.• Act as a leader role to facilitate e-bidding practice on targeted commodity.• Inventory management in three warehouses and maintain inventory level by reviewing consumption from operation departments and other regional office in China and Macau.Major Achievements• Meet the saving target 7.5% of annual spend in Year 2008.• Control inventory value target within around HKD1 million in Year 2008.• Control 2 working days order processing cycle-time. Show less

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  Viasystems Asia Pacific Company Limited

  Apr 2009 - May 2014

  Assistant Strategic Sourcing Manager

  • Formulate sourcing strategy of all indirect commodities including new machinery, machinery spare parts & repairing, facilities maintenance, IT services, HR services and office administration for PCB production factories as well as corporate HK office.• Act as a team leader role to manage daily operation from six PRC specialists located in production factories and one HK specialist.• Get involve machinery evaluation with manufacturing team located Guangzhou, HuiYang and Zhongshan factories.• Establish and review of all service contracts for responsible commodities and negotiate best commercial terms.• Assist Indirect Sourcing Director to review human resources allocation among factory teams from time to time in order to synergy the best resources to cope with daily sourcing workload.• Organize monthly cockpit chart meeting and report the status of indirect commodity including PPV saving, leadtime reduction, supplier consolidation, factory expansion project, service contract maintenance, etc.• Develop intimate relationship with strategic suppliers and plant users for project development.• Manage supplier base, source and select new suppliers, price benchmarking and negotiation for indirect materials sourcing.• Launch cost down program / purchase consolidation practice with various key suppliers for indirect commodities.Major Achievements• Get involve manufacturing plant expansion project by purchase of PCB production machinery and get over 10% budgetary value saving.• Outsource 70% of machinery maintenance by establishing annual service contract with subcontractor. Show less

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  AIA

  May 2014 - Jul 2015

  Assistant Procurement Manager

  • Responsible for execution of corporate procurement strategy of different commodities including facilities maintenance, IT transformation project, IT services, HR services, corporate services, legal & compliance, sales & marketing, agency administration, etc.• Handle RFP/RFQ/RFI (Request for Proposal / Quotation / Information) and prepare relevant tender document for HK & Macau user group.• Arrange open tender process in accordance with company procurement policy & guideline.• Review proposal and prepare tender query document to clarify submitted proposal. Provide comment to the user recommendation of awards (ROA) based on tender results and analysis.• Draft contract for those top management approved ROA after commercial term negotiation with tender awarded vendor.• Act as contract administrator to establish contract into the contract workspace of Ariba platform. Handle daily enquiry on usage of Ariba platform (including P2P (procure-to-pay), contract lifecycle management, e-auction platform and e-catalogue) from different stakeholders.Major Achievements• Get involve tendering and negotiation process with different project bidders and stakeholders and get overall 5% saving of contract amount in Year 2014/15.• Act as a leader in HK region to implement contract level management (CLM) and catalog creation in Ariba platform and technical support after go-live.• Get involve agency office renovation, reinstatement and move in/out works for HK region. Show less

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  Philips

  Jul 2015 - Feb 2016

  Procurement Manager

  • Formulate procurement strategies for assigned purchase categories (including Real Estate, IT, HR, Sales & Marketing, Legal) with compliance and adherence to the company policy and procedure to meet operational needs;• Drive the execution of procurement realization of strategic, tactical and operational goals. Ensure local needs are captures into global and regional purchasing strategies across all categories. Where relevant, build long term relationships with suppliers;• Achieve maximum performance (leverage) by actively using the sourcing network, respectively by bringing local requirements into the commodity team in order to initiate improvements to the procurement & commodity strategy;• Proactively drive cost savings initiatives, lead the negotiations and the process with suppliers where local solutions are required ensuring lowest total cost of ownership;• Engage stakeholders and fully understand the business need so as to render procurement services on a timely basis and efficient manner;• Conduct tendering process include preparation of RFP document package, RFP follow-up, tender evaluation, arrange tender interview & presentation, gather scorecard rating by stakeholder and draft contract for tender award.• Take initiative on contract renewal with different stakeholders by negotiating better rate and reviewing service level.Major Achievements• Proactively drive cost savings initiatives, lead the negotiations process with suppliers and achieved around 7.5% saving target in my service period.• Lead separation projects of Philips Lighting and all procurement related matters including new office lease, project management, interior design service, fit-out works, loose furniture and office move out. The final achieved saving is 13.1%. Show less

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  Deloitte

  Aug 2016 - Feb 2017

  National Manager

  • Develop and maintain the general procurement function and provide professional advice on procurement operation to achieve business goals and objectives of the function;• Manage and oversee the general procurement function in the Mainland China (include PRC, HK and Macau) regional offices to ensure that the firm-wide procurement policy and procedures are implemented and fully complied;• Streamline and enhance procurement operating practices and align practices to all regional offices in Mainland China;• Conduct tendering process include preparation of RFP document package, RFP follow-up, tender evaluation, arrange tender interview & presentation, gather scorecard rating by stakeholder and draft contract for tender award.Major Achievements• Lead paperless online ordering platform of stationery supplies and roll out to all regional offices located in PRC, HK and Macau.• P2P migration project – centralized ordering of general procurement commodities like name card, letterhead & envelope, premium products, pantry items to single contact point located in Chongqing. Show less

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  The Hong Kong Jockey Club

  Apr 2017 - Aug 2017

  Assistant Procurement Services Manager

  • Support the centralized horse racing procurement and supply chain operation.• Ensure procurement process complies with the Club’s Procurement policies and procedures.• Source and develop the right products to continuously enhance stakeholder’s satisfaction.• Formulate procurement strategies to manage quality of incoming materials and optimize material costs.• Lead and conduct commercial and T&Cs negotiation with suppliers.• Contribute to the continuous improvement of the procurement functions’ effectiveness, efficiency and good governance. • Manage supplier performance and comply custom and excise regulation on import and export of dangerous drugs / chemical to Veterinary Department.• Support Guangzhou’s procurement team to establish operation model for GZ Racing ClubMajor Achievements• Link up between third party logistic service provider in Hong Kong and GZ procurement team to transport all necessary material which shall be used for Veterinary Department. Show less

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  The ISF Academy

  Aug 2017 - now

  Procurement Business Manager

  • Manage and lead the centralized procurement and business operation team with 4 members.• Ensure procurement and tender process complies with the School’s Procurement policies and procedures.• Source and develop the right products and service to continuously enhance stakeholder’s satisfaction.• Formulate procurement strategies to manage quality of incoming materials and optimize material costs.• Review and update tender contract which best fit to different project and service.• Lead and conduct commercial and T&Cs negotiation with suppliers and contractors.• Lead tender process starting from preparation of tender documents until tender award.• Manage supplier performance and evaluate approved vendor list in order to enhance supplier base competitiveness.Major Achievements• Achieve annual saving HK$4 million from annual spending HK$50 million.• Create blanket PO approach to streamline order processing of repetitive services and expenditure.• Establish terms and conditions as attachment to official PO for protect the school’s interest. Show less