Experience

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  Integrated development foundation

  Nov 2011 - Sept 2016

  Manager ( finance & admin)

  Role and Responsibilities: Finance: - • Assist the Finance Assistant in preparing monthly cash expense reports and arranging payments to vendors and other parties. • To operate ERP Software including Accounting, Monitoring and HRM, that is provided by Fine BD Software Company. Software Access URL Link: http://116.193.216.115/idfsolar/Software company Fine BD URL Link: http://www.finebd.com/• Monitoring in preparing cashbook, general ledger and monthly financial report. • Assist the Finance Assistant in calculating employee salaries, deductions and contributions • Preparing monthly fund demand for fund approval including salary sheet and regular petty cash expenses of all branch. • Preparing budget planning and monitoring report including sales target, achievement, overdue of all branch.Admin • Verify timesheets and hours worked. - Revise and maintain the leave and compensation time management system. • To prepare salary sheet of 101 branch.• To give approval by proper checking of expenses such as voucher and quotation verify. Logistics and vehicle maintenance.• Procure equipment supplies and other materials as required.• Monitoring procurement and verify attachment of proper document and quotation. • Store and monitor project supplies and equipment, predicting office needs. • Provide logistics and administrative support for trainings, meetings and other required activities. - Vehicle repairing and maintenance, recommending for fuel bill after checking log book of vehicle. Program:• Support the Program Coordinator in preparation of project reports.• Compile and maintain all project-related materials including curricula, program data, reports and other documents.• Support the organization of program activities including trainings, workshops and site visits Show less

• 

  Helen keller international

  Oct 2016 - Mar 2025

  Procurement:• Establish purchasing procedures required to fulfill the procurement and inventory and distribution of required components. • Responsible for reviewing the Purchase requisition form and assigning tracking number after approval of PF, keep track in the procurement status log and update accordingly.• Draft Request for Quotation (RFQ)/Request for Proposal (RFP) as per approved PR, and send to Field Operations Manager for review and next course of actions.• Coordinate the process of opening the responses to the RFQ/RFPs in presence of the Procurement Committee as applicable.• Draft, compile and verify all required documentation such as, requisition forms, RFQ/RFP, Bid comparisons and Purchase Orders (PO) are received from field and/or other and signed copies are scanned and filed in both hard and soft copyGeneral Administration:• Providing logistic support, food, venue and accommodation in district and upazila level training.• Oversee the usage and maintenance of all district office pool motorcycle.• Manage office utility services.Example: Necessary process to pay monthly electricity bill of District office.• Ensure that the office premise is clean with smoke free environment• Ensure safety and security of staff and organization’s property.• Update vehicle log, correspondence register and attendance register.• Maintaining petty cash in compliance with HKI policy.Inventory:• Implement effective inventory (consumable office supplies) systems in Bandarban office and keep updated regularly.• Keep the asset inventory list updated regularly or whenever asset relocated/shifted or new asset merge.• Update inventory management files and prepare monthly inventory report on time for Supervisor`s review and onward submission accordingly.• Visit Upazila Offices and Warehouses (if any) as and when required and spot check and verify that all assets and store items are being properly recorded in the inventory register. Show less Role and Responsibilities: • Review Purchase Requisition Forms (PRF) and assign tracking number, record each PR in the procurement status log.• Preserved all approved PRs sequentially for record and reference.• Draft Request for Quotation (RFQ)/ Request for proposal (RFP) as per approved PR and send to Operation Manager for review.• Draft all required documentation such as RFQ, SBA by Best value matrix and issued PO after proper review and finalization by operation manager.• Provide logistic and administrative support and supervision of general office support services, security and logistics for smooth functioning of Bandarban office.• Implement effective inventory and allocation of pool vehicle as per VRF Form in Bandarban office.• Keep the store and asset list updated regularly and prepare monthly inventory report on time for Supervisor`s review and onward submission accordingly.• Assist Supervisor to organize the yearly physical count of assets by a team of HKI staff excluding members of administration and operations.• Ensure proper office key management system maintaining register for the security of office and assets as well.• Prepare daily schedule and allocate vehicles to facilitate safer staff travel in accordance with the approved vehicle requisition forms.• Assist supervisor with management of general office support services and logistics for smooth functioning of the Bandarban office.• Ensure fuel registers for motorcycles and generator for Bandarban office.• Supervise driver, support staff and security guard.• Maintain orderly filing system of all admin, operations and procurement related documents.• Establish adequate and appropriate office security system and ensure safety and security of staff and organizations property.• Handle Petty Cash as petty cash custodian in compliance with HKI policy. Show less

  • Admin and Procurement specialist

    Sept 2021 - Mar 2025

  • Admin and Procurement officer

    Oct 2016 - Aug 2021