Experience

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  Microexcel

  Oct 2010 - Sept 2011

  Office manager/executive assistant

  Secretarial duties, account keeper, timesheet collector, budget coordinator, personal assistant to president, office supply keeper, office supply purchaser, QuickBooks daily data entry and processes to assist accounting department.

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  Pace university

  Sept 2011 - Sept 2015

  Coordinator of research grant opportunities

  -Issue a bi-weekly Newsletter referencing available Grants for Faculty and Staff to take part of-Clerical Work-aided in creating 3 annual University wide faculty demonstration events as well as numerous faculty meetings-held one on one faculty meetings in order to assess their needs for funding and proceeded to search for said funding.-Asssisted the office in submitting several dozen Grants to the government agencies as well as private foundations

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  Secaucus board of education & lyndhurst board of education

  Feb 2016 - Jan 2021

  Substitute teacher

  I Perform Teacher related tasks, some of which are unique to the assigned school. This requires a thorough knowledge of rules and regulations of the school and school system, and the frequent exercise of independent judgment. I enforce Teacher classwork as well as instruct students in whichever subject the teacher is currently working on. Requires a wide arrange of knowledge and adaptability due to the constantly changing nature of the position. Also requires a level of sensibility and ability to work with all types of children from all grade levels and mental abilities. Show less

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  Earthly body inc

  Aug 2016 - Jun 2019

  Data entry specialist/ accounting assistant

  Enter orders daily through Oracle Netsuite as well as Quickbooks from a dozen International and Domestic reps, both Reps which are remote and in office, Enter Credit Memos, Conduct A/R and A/P, Accept payments, File completed Sales, Invoice for Sales, Conduct Customer related inquiries regarding Accounting.

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  Holiday inn express

  Nov 2019 - Nov 2020

  Front desk agent/ night auditor

  A night auditor is responsible for assisting guests with their overnight requests and balance accounts from the day shift. Essentially, a night auditors role is to provide excellent customer service to guests and keep the front desk and accounting operations running smoothly.

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  Scheer immigration law group

  Nov 2020 - May 2021

  Executive administrative assistant

  Bilingual (Spanish) Executive Administrative Assistant - to perform a variety of administrative and clerical tasks on site. Duties of the Administrative Assistant include providing support to the Attorney, Firm Administrator and Paralegals, assisting in daily office tasks and managing firm’s general administrative activities.Responsibilities include but are not limited to:· Answer phones and direct calls to appropriate staff member.· Setup Consultation Calls for Legal Staff (as well as obtain payment information for consultation appointments)· Organize and schedule appointments for existing and potential clients· Manage incoming and outgoing mail (i.e. client correspondence, forms, submission packages, receipt notices, etc.)· Manage filing system for all case files· Maintain client contact lists, consultation sheets, mail logs and phone logs· Assisted in house accountant with bookkeeping entries and pay recording as well as creating invoices and processing payments from clients in QB. Show less

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  Passaic county community college

  May 2021 - now

  Executive assistant to the vp of it

  Secretarial and administrative support to the Information Technology (IT) department in particular to the Vice President; performing a variety of tasks such as logistical services in support of the operation of the team, keeping up to date on the department's current activities, responding to general external and internal requests for information and liaising with staff from other departments and divisions.Examples of Duties are to Coordinate the day-to-day operational and administrative activities of the Vice President by maintaining his appointment calendar, organizing and prioritizing incoming flow of administrative work, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging web conferences. Organize meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, drafts minutes, and circulates to participants.Issues purchase requisitions for supplies and equipment, tracks all IT purchases and invoices, and serves as the primary liaison with the Purchasing and Accounts Payable departments. Coordinate general office procedures; maintains office files; screens incoming correspondence and communications; provides clerical support; orders office supplies as needed. Contribute to managing information of the department by serving as a Teams and/or SharePoint administrator. Facilitate communication on behalf of the Information Technology department by updating service notices on the College portal and knowledge base, and preparing and posting announcements on the portal and sending them via email, as necessary. Prepare forms and composes correspondence and memorandum independently for the Vice President. Makes conference, training and travel arrangements for the Vice President and members of the IT department. Prepare appropriate Board agenda items. Show less