Experience

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  Bhekuza training centre

  Feb 2005 - May 2007

  Project administrator

  • Maintaining the distribution lists for the project concerned• Setting up and maintaining the project network space (provide for project-specific information, e.g. history, project management information)• Maintaining electronic copies of project files• Coordinating the logistical needs and needs of new staff members• Scheduling meetings and workshops on request• Consolidating information for project meetings• Distributing information to nominated persons• Arranging functions, meetings sessions• Taking telephone messages• Negotiating with other project managers regarding requests for information• Liaising with the project support office regarding the standardization of information, guidelines, etc.• Maintenance of the project plan• Receiving project plan from project manager• Maintaining project plan• Drawing up reports, e.g. status report and report of overdue work• Distributing status and progress report to the approved distribution list• Updating Service Level Agreements;• Co-ordinate Project meetings;• Update Project register.• Compilation of maintenance performance reports Financial administration• Keeping financial records• Keeping the project budget updated• Providing financial reports (budget vs. actual expenditure)• Administration of change requests• Recording the change request in the change request statement• Allocating a number to the request• Arranging a meeting to discuss the request or add a permanent item to the agenda of the regular meetings for dealing with change requests. • Preparing the documentation for the meeting• Updating the change request statement with the outcome of the meeting (e.g. approved, or first do an impact analysis)• Updating the project plan after the request has been approved Show less

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  Emalahleni local municipality

  Jun 2007 - Nov 2012

  Records manager

  • Responsible for the receiving, distribution and safe keeping of information to render archive service and to provide council officials with the necessary information • Develop, implement and maintain the strategies, policies and procedures for the registry unit.• Develop, implement, and manage the case management system.• Develop and implement document and knowledge management systems.• Evaluate and monitor compliance with best practice records management practice and legislation;• Manage and control the creation, movement, security, physical custody and care of records and flow of information;• Ensure sound records management practices;• Develop and implement procedures for access to information according to the legislative requirements.• Manage the Registry Business unit and staff in the unit and service providers to ensure optimal performance in the unit.• Manage the budget and procurement of goods and services for the unit.• Provide monthly reports and statistics to the line manager.• Undertake regular inspections of the Archives facility to check for possible perils and arrange periodic fumigation to protect the archives collections.• Ensure the physical and electronic destruction of archive boxes in consultation with the Provincial Archivist. • Ensure compliance with all legislative requirements within the area of records management and also with all internal policies and procedures.• Manage the dissemination of internal correspondence to all institutions and directorates • Submitting monthly and quarterly reports pertaining to the records section • Up keeping of all relevant Standards / Policies / Directives / Procedures / Guidelines for the Section.• Interact with client in exchanging information regarding all council documentation• Audit Records Management and registry Show less

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  Sasol

  Dec 2012 - May 2014

  Office administrator

  Document Management:• Creation, updating, and maintenance of the department’s policies, procedures, standards, work instructions, etc.• Creation, Maintenance, and Administration of Document Management filing systems. • Registration of documents detailed register of all procedural documents.• Filing and electronic document management system.Document tracking and follow up• Revision control – ensure that correct revision of document is available to workforce.• Managing the MOC documentation, expedite the signing off of the documents by responsible people.• Updating and creating new procedures for the department after consulting with topic experts. • Effective handling and managing of enquiries.• Effective Office administration.• Liaison with other business units and service providers.• Provide admin support to the training department. Awareness and Communication:• Implementing, coordinating and facilitating the Communications solutions, projects and programmes in line with identified needs of Security and Road Traffic Services.• Disseminating effective messaging to identified stakeholders and audiences.• Executing the communication strategy • Providing the communication support to the Security and Road Traffic Service management team and relevant stakeholders.• Compiling the Security and Road Traffic Services awareness communication presentations• Assist in sponsoring the department’s goals through participating in the overall development and execution of communication tactics. • Developing and consolidating strong media ties to confirm widespread outreach to the work force and business partners. • Evolving successful goal-oriented communication plans with creative departments. • Undertaking drafting and development of all content for internal [and sometimes external] communication. • Develop content for the print and broadcast media. • Oversee all creative inputs on Business Unit’s communications and publications. Show less

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  Anglo american

  Apr 2014 - Apr 2015

  Project document controller

  Document Control:• Receiving and verification of project documentation• Shortcutting or moving the attachments to the relevant folders• Registration of documents• Distribution of documents• Co-ordination of documents for review• Squad checking• Capture on system, compile package and distribute to relevant Engineers / Managers• Scanning of project documentation• Revision control• Version control• Documentation reports for tracking and follow up:o Early warningo Compensation eventso Project Managers instructionso Concessionso Correspondence (in and out)o Reply by dateso Conducting self-checks on soundness of the project documentation• Assisting the project team in that all project related documents are electronically filled in the applicable document management system • Assist with Quality Management (e.g. principles, standards, requirements, etc.) administration• Document control/management of Technical DrawingsKEY WORK OUTPUTS AND ACCOUNTABILITIES• Support of the project team in administrative and documentation activities • Provide administrative support to the project team for project documentation, budgets and cost control • Capture project documentation• Maintain document archiving and retrieval systems• Assist in general office and project • Demonstrates proficiency in advanced document management software systems such as EB Docs and Project Wise• Controlling project documentation• Operate efficiently in a Project Owners team structure • Assisting in compilation and preparation of various project reports and information documents• Ensuring document numbering conforms to the project numbering standards• Manage documents in squad check/review, i.e. place doc in the review loop and return them to the owner• Develop, implement & maintain document control procedures and work instructions Show less

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  Palace technologies

  May 2015 - Feb 2016

  Project administrator

  Project Administration:• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)• Creating and updating workflows• Preparing and providing documentation to internal teams and key stakeholders• Ordering resources, like equipment and software• Retrieval of necessary information (e.g. user/client requirements and relevant case studies)• Tracking expenses / costs• Coordinating quality controls to ensure deliverables meet requirements• Develop and distribute project progress report (measuring and reporting on project performance)• Acting as the point of contact for all participantsDocument Control• Maintain document archives in accordance to company procedures, systems and standard.• Ensure all transmitted documents comply with Quality Assurance Standards specified for the project. • Evaluation of quality and progress reporting turnaround time and feedback of document distributed for review, approval, procurement and construction. • Provide full administration support to the Project Teams• Establish and maintain regular contact with all internal and external project parties Show less

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  M2td consulting (pty) ltd

  Mar 2016 - Sept 2017

  Project manager

  - Project Communication- Project Finances- Risk and Issues Management- Manage the duration of the projects- Stakeholder Management- Documentation and Information and Management- Quality management- Scope Management- Developing fit for purpose policies, procedures and template- Procurement and Contracting- Benefits Management

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  Nedbank

  Oct 2017 - Oct 2018

  Project manager

  • Facilitation of the initiation and planning process of the project. • Directing and managing the Project’s execution against the prescribed Nedbank’s Project Management methodology and domain specific methodologies. • Optimizing the effective utilization of project resources throughout the project life cycle. • Monitoring and Controlling project activities to ensure successful delivery of the project objectives within budget, scope, time and quality according to plan. • Performing Change Control according to Nedbank’s policies.• Managing the impact of change in the organization• Monitoring and Controlling Scope, Project Schedule and project costs and revenue to ensure delivery of the project within budget and profitability guidelines. • Performing Quality Control. • Reporting Performance. • Monitoring and Controlling Risks and issues. • Administering Procurements. • Building and enhancing the Project Office continually • Close Projects according to Nedbank’s policy. Facilitation of good Project governance, including contracting, project governance meetings, risk management, issue management, quality assurance and corporate governance adherence. • Managing projects and relationships through effective and efficient communication and documentationGovernance & Reporting: • Setting up and managing the steering committees for all project initiatives• Weekly reporting of project progress• Adherence to business rules Show less

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  Bentley systems

  Nov 2018 - Aug 2021

  Project manager

  • Developing the project scope, which encompasses management strategies, assumptions, dependencies, and constraints, along with execution plans and cost estimates for service components of all proposals, including the requisite Project plan.• Overseeing all projects to ensure they meet the baseline estimates.• Identifying the resources necessary for the effective execution of the project.• Ensuring the consistent and proper utilization and maintenance of the Enterprise Project Management and Professional Services Automation tools and associated data.• Establishing agreement on the criteria for project success and acceptance with all stakeholders involved.• Managing alterations to the project scope, schedule, and costs through established change management protocols.• Engaging stakeholders by effectively communicating project plans, progress, expectations, risks, assumptions, and dependencies in a timely and clear manner throughout the project lifecycle.• Overseeing assumptions, dependencies, and constraints.• Identifying and addressing risks through proactive mitigation and contingency planning.• Recognizing and resolving issues and conflicts within the project team, escalating matters as necessary.• Ensuring that revenue forecasts are updated weekly for all active projects.• Reviewing, managing, and approving timesheets, travel requests, and expense reports submitted by project team members, ensuring timely submission of travel requests, time entries, and expense reports by project managers.• Providing accurate support for all invoicing processes, verifying the correctness of invoices prior to distribution, and ensuring accurate revenue recognition through accruals and releases from deferral.• Facilitating a seamless transition to software technical support following the completion of product roll-out at the user site.• Conducting project lessons learned sessions and documenting relevant insights in the knowledge repository. Show less

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  Derivco

  Aug 2021 - Oct 2022

  Project manager

  Oversee strategic initiatives for the business unit and the organization as a whole.• Project initiation and planning.• Monitor and evaluate the development progress of multiple games at various stages of their lifecycle.• Organize and facilitate project meetings.• Manage stakeholder relationships and provide project updates.• Regularly collaborate with leadership to pinpoint potential challenges in the development process, work together with development teams to devise solutions, and assist in their implementation.• Realize benefits from projects.• Assess and manage third-party services for development or additional support for the studios.• Oversee changes and track project expenditures.• Promote continuous improvement within projects.• Ensure alignment of projects with organizational goals.• Administer project compliance and documentation.• Implement and maintain standardized project methodologies, such as Agile.• Propel team initiatives forward.• Integrate inputs and outputs across project streams to enhance delivery and manage interdependencies.• Ensure the accurate and timely integration of various work stream activities into the project plan, adhering to established standards and timelines.• Gather and coordinate contributions from project stream members and other stakeholders.• Compile and draft proposal documents based on insights gathered from interviews and discussions.• Develop a business case for each project and monitor the realization of benefits as the project advances.• Ensure that effective change management and communication processes are incorporated into each project.• Manage projects, resource needs, and service change requests.• Drive the project effectively and efficiently to meet established milestones and timelines.• Prepare draft proposal documents accurately and in accordance with agreed standards and timelines.• Document project deliverables effectively adhering to established standards and timelines Show less

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  Saica ca(sa)

  Nov 2022 - now

  Manager: it pmo

  My objective is to deliver strategic and operational leadership in the formulation, execution, and oversight of a robust Infrastructure Technology Project Management Office (ITPMO) strategy and policies that are in harmony with the vision and overarching business strategy of SAICA. Establish standards, priorities, and overarching objectives for SAICA’s project portfolio.• Offering strategic thought leadership for the ITPMO within the organization, ensuring alignment with the organizational vision and overall business strategies.• Spearheading the identification and execution of project management processes, methodologies, tools, guidelines, and standards to create a stable framework that aids all project teams and stakeholders in enhancing the likelihood of successful project outcomes.• Coordinating and balancing the demands from the business with the IT department's capacity to meet those expectations.• Collaborate with leaders from other departments to define, prioritize, and develop projects.• Ensure that the ITPMO comprehensively understands the organization's standards, tools, and operational methodologies.• Define and implement the Project Governance Framework.• Draft new policies and enhance existing processes for the project management office.• Ensure the application of sound project management standards and templates for effective planning, monitoring, and delivery of projects in accordance with the IT standards of the company.• Ensure the consistent application of quality management practices and standards while monitoring project performance.• Facilitate quality assessments, stage gate reviews, and readiness evaluations.• Prepare status reports for various governance forums and executive management.• Vendor management.• Ensure the effective identification and ongoing management of project and program risks, issues, and changes, ensuring that impacts are thoroughly analyzed and assigned to designated owners for action. Show less