Experience

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  Castle group of companies

  May 2001 - Dec 2011

  Executive assistant

  Streamlined office operations for marked productivity gains creating standardized documents, highly accessible filing system and detailed Outlook database storing client/vendor information. Aided CEO in meeting deadlines, scheduling meetings and resolving routine issues. Optimized billing processes, resolved delinquent accounts, Bank reconciled and utilized accounts expertise in tracking AR/AP, profits and overhead. Contributed heavily to projects, preparing estimates for product planning, negotiating and finalizing contracts with customers and overseeing production status to ensure on time completion.Key Accomplishments:Administration & OrganizationCreated highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for top executives.Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to CEO. Developed, formatted and maintained records of finance and bank.Updated and maintained CEO’s calendar, completely re-organized the Executive and Finance libraries and assisted managers with special projects as needed, including building renovations and office move.Organize the details of special events, travel arrangements, corporate agendas and itineraries.Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records.Process monthly expense reports reflecting supporting documents and budget code indexes. Show less

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  Marie stopes society

  Jan 2012 - Dec 2016

  Executive secretary

  Objectives to provide secretarial and administrative support to the Country Director and department, to establish and develop the infrastructure required to ensure smooth operation within the office, to project a professional image for the organization, and maintain appropriate liaison within the departments, MSI and other international partners, donors, government official and other NGOs.Key Accomplishments:- Maintain a diary/ schedule for the Country Director/Regional Director West Asia- Arrange internal / external meeting dates and book rooms- Prepare agenda and papers prior to meetings- Receive both personal visitors and telephone inquiries on behalf of the Country Director/Regional Director West Asia, ascertain the nature and substance of their visits/inquiries and decide on the most appropriate course of action.- Responsible for monitoring incoming emails and forwarding queries where necessary or dealing with them appropriately- Typing and drafting of a range of documents, including letters, memos- Set up and maintenance of accurate and efficient online & paper filing systems.- Visa Processing, Booking of travel and accommodation as and when required’- Maintain records of business contacts - Keep address system up to date- Initiate and maintain department team members attendance records- In conjunction with other secretarial support, provide cover, as required, for floor- Any other duties which may be reasonably required. Show less

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  Marie stopes international

  Jan 2017 - Dec 2020

  Objectives to provide full support in coordination/secretarial/IT and administrative level to the Regional Director West Asia and team along with five countries to establish and develop the infrastructure required to ensure smooth operation within the office, to project a professional image for the organization, and maintain appropriate liaison within the departments, Marie Stopes International and other international partners, donors, government official and other NGOs.Key Accomplishments:- Act as an focal point for West Asia for general queries, referring to the appropriate person within the teams / projects as necessary- Liaise with MSI office management and other support functions to ensure smooth running- Coordinate logistics of internal / external meetings and conferences (room bookings, preparation of agenda and other documentation), assist with logistics at the event, record minutes and IT support- Provide all administrative support as and when required, including IT issues, room facilities, seating for the West Asia Team etc.- Organise West Asia calendars and maintain electronic and paper filing systems- Provide general office duties, such as ordering supplies and equipment and photocopying- Share information/skills with team members along with other team members as appropriate when and where required.- Archiving and maintaining up-to-date files and documentation in soft and hard pertaining to grants organograms, partnership agreements, etc.- Manage incoming calls, inquiries, emails and arrange postal services as required for West Asia- Manage travel for all the West Asia team members including Visa processing, travel booking, accommodation and processing of per diems, settlement for MSI and other partners and guests as and when required - Fund transfer procedure and follow-up, purchase ledger (raise PR & follow-up) etc. - Organizing Regional Retreats/events out of town- Any other duties which may require and the task assigned by Management. Show less

  • Team Coordinator, Asia Region

    Apr 2020 - Dec 2020

  • Team Coordinator, West Asia Region

    Jan 2017 - Mar 2020
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  Ups pakistan asc

  Jun 2021 - now

  Executive assistant to chief executive officer