Experience

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  Six

  Jan 2000 - Jan 2001

  Executive assistant

  𝗦𝗲𝗿𝘃𝗲𝗱 𝗮𝘀 𝗘𝘅𝗲𝗰𝘂𝘁𝗶𝘃𝗲 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁 𝘁𝗼 𝗦𝗶𝘁𝗲 𝗠𝗮𝗻𝗮𝗴𝗲𝗿 𝗮𝗻𝗱 𝗽𝗿𝗼𝘃𝗶𝗱𝗶𝗻𝗴 𝘃𝗮𝗿𝗶𝗼𝘂𝘀 𝗣𝗔 𝘀𝗲𝗿𝘃𝗶𝗰𝗲𝘀, 𝗟𝗲𝗮𝗱𝗲𝗿𝘀𝗵𝗶𝗽 𝗳𝘂𝗻𝗰𝘁𝗶𝗼𝗻 𝘁𝗼 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁 𝗣𝗼𝗼𝗹• Correspondence in German and English• Back office management• Organisation and coordination of internal and external meetings and workshops, including appropriate accommodation reservations• Organisation and coordination of Board Meetings, preparing PowerPoint Presentations, taking minutes/ follow-up on tasks• Management of the electronic diary of the Head of Corporate Services/CEO• Creation and formatting of highly usable forms and documents and creation of complex PowerPoint presentations for internal and external meetings• Review expense reports for accuracy and compliance with company policies• Management of incoming invoicing including liaison with Financial Control department• Development and implementation of Human Resource processes (workflow)• Assisting projects such as premises relocation, SLA’s Show less

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  None

  Jan 2001 - May 2003

  Stay abroad chicago/usa

  • Housewife• Continuing education (De Paul University, Chicago)• English Proficiency

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  Electrolux group

  Jun 2003 - Dec 2006

  Executive assistant, office management, projectmanagement

  𝗥𝗲𝗽𝗼𝗿𝘁𝗶𝗻𝗴 𝘁𝗼 𝗖𝗘𝗢, 𝗺𝗲𝗺𝗯𝗲𝗿 𝗼𝗳 𝘁𝗵𝗲 𝗺𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝘁𝗲𝗮𝗺: 𝗟𝗲𝗮𝗱 𝗿𝗼𝗹𝗲 𝗶𝗻 𝘁𝗵𝗲 𝗮𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻/𝗯𝗮𝗰𝗸 𝗼𝗳𝗳𝗶𝗰𝗲 𝗱𝗲𝗽𝗮𝗿𝘁𝗺𝗲𝗻𝘁, 𝗽𝗿𝗼𝘃𝗶𝗱𝗲𝗱 𝗵𝗶𝗴𝗵 𝗹𝗲𝘃𝗲𝗹 𝘀𝘂𝗽𝗽𝗼𝗿𝘁 𝘁𝗼 𝗠𝗗 𝗲𝗻𝘀𝘂𝗿𝗶𝗻𝗴 𝗽𝗿𝗼𝗰𝗲𝘀𝘀𝗲𝘀 𝘄𝗲𝗿𝗲 𝘀𝗲𝘁 𝘂𝗽 𝗽𝗿𝗼𝗽𝗲𝗿𝗹𝘆 𝗮𝗻𝗱 𝗿𝘂𝗻𝗻𝗶𝗻𝗴 𝗮𝘀 𝗲𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝘁𝗹𝘆 𝗮𝘀 𝗽𝗼𝘀𝘀𝗶𝗯𝗹𝗲 𝗮𝗻𝗱 𝗶𝗻 𝗮 𝗽𝗿𝗼𝗳𝗲𝘀𝘀𝗶𝗼𝗻𝗮𝗹 𝗺𝗮𝗻𝗻𝗲𝗿. 𝗘𝗻𝘀𝘂𝗿𝗲𝗱 𝘁𝗵𝗲 𝗱𝗲𝗽𝗮𝗿𝘁𝗺𝗲𝗻𝘁 𝗵𝗲𝗮𝗱𝘀 𝘄𝗲𝗿𝗲 𝗴𝗶𝘃𝗲𝗻 𝘁𝗵𝗲 𝘀𝘂𝗽𝗽𝗼𝗿𝘁 𝗻𝗲𝗲𝗱𝗲𝗱 𝗮𝗻𝗱 𝗮𝗰𝘁𝗲𝗱 𝗮𝘀 𝗛𝗥 𝗿𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗹𝗲 𝗯𝗲𝘁𝘄𝗲𝗲𝗻 𝗼𝘂𝗿 𝗹𝗼𝗰𝗮𝘁𝗶𝗼𝗻 (𝟱𝟬 𝘀𝘁𝗮𝗳𝗳 𝗺𝗲𝗺𝗯𝗲𝗿𝘀) 𝗮𝗻𝗱 𝗼𝘂𝗿 𝗵𝗲𝗮𝗱𝗾𝘂𝗮𝗿𝘁𝗲𝗿𝘀.𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻/𝗢𝗿𝗴𝗮𝗻𝗶𝘀𝗮𝘁𝗶𝗼𝗻• Leadership function of the secretary• Overall administrative responsibility• Organisation of meetings, events, conferences• Travel management• Coordination of board meetings and visits of board members with CEO and various Senior Management team members, including travel planning• Preparation of PowerPoint Presentations for internal and external meetings• Optimisation of existing workflow processes and implementation of new processes (administration/HR)• Participating at management meetings incl. taking minutes with follow up on actions• Correspondence and translations in German-English/English-German • Handling e-mails of the CEO / Management of the electronic diary• Responsible for the whole vehicle fleet and leasing contracts, insurances etc. 𝗙𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗦𝗸𝗶𝗹𝗹𝘀 • Verifying and allocation of invoices, review expense reports for accuracy and compliance with company policies of all employees, management board and sales representatives• Preparation of monthly sales statistics/commission and bonus accounting𝗛𝘂𝗺𝗮𝗻 𝗥𝗲𝘀𝗼𝘂𝗿𝗰𝗲𝘀• HR-Administration and data management • Time management and track records Show less

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  Affiliated computer services

  Jan 2007 - Dec 2009

  Marketing coordinator/head of administration

  𝗠𝗮𝗿𝗸𝗲𝘁𝗶𝗻𝗴 𝗖𝗼𝗼𝗿𝗱𝗶𝗻𝗮𝘁𝗼𝗿/𝗛𝗲𝗮𝗱 𝗼𝗳 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻• Coordination of international exhibitions (conception, planning and organisation), Media-, Marketing- and promotion activities• Development of the media- and marketing plan/marketing budget• Conception, Implementation and Controlling of all marketing activities• Budget controlling of all marketing activities• Ensure the proper usage of the CI/CD guideline within the Business Division Europe• Coordination of media related activities in Europe• Development of marketing material (sales brochures, fact sheets etc.) from design, production to implementation• Development and implementation of the communication plan• Re-Design and implementation of the Internet• Assist Headquarter in the implementation of a global Intranet• Research on conventions taking place in Middle East and Eastern Europe, competitive analysis on their participation• Support business units and help to improve existing workflow processes• Development and implementation of Award Programs, setting up instructions and guideline material• Review/adjustment and implementation of existing and new policies𝗘𝘅𝗲𝗰𝘂𝘁𝗶𝘃𝗲 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁 𝘁𝗼 𝘁𝗵𝗲 𝗠𝗮𝗻𝗮𝗴𝗶𝗻𝗴 𝗗𝗶𝗿𝗲𝗰𝘁𝗼𝗿/𝗩𝗶𝗰𝗲 𝗣𝗿𝗲𝘀𝗶𝗱𝗲𝗻𝘁• High level support to Managing Director in administrative and organisational tasks• Organisation of general administration affairs• Preselect e-mails, answering, delegation and follow up• Time management• Arrangement of business travels and accommodation• Organisation and coordination of meetings, events, conferences• Preparation of PowerPoint Presentations for internal and external meetings• Taking minutes in Management Meetings and follow up on actions• Review expense reports for accuracy and compliance with company policies Show less

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  Cembra

  Dec 2010 - Apr 2015

  Executive assistant ceo

  • Leadership function of the Senior Management Assistant• Responsible/lead of the Executive Office operations and back office management• High level support to CEO in administrative and organisational tasks• CEO E-mail Management (selecting, responding, follow-up)• Time management of the executive’s schedule (CEO, Senior Management Team Members)• Preparation of PowerPoint presentations for internal and external meetings• Organisation of internal/external conferences and staff events• Manage extensive business travels and accommodation• Coordination of board meetings and visits of board members with CEO and various Senior Management team members• Review expense reports for accuracy and compliance with company policies (CEO/Mgmt.-Team)• Projects: coordination/support of internal projects and initiatives (IPO, implementation of new corporate culture, staff trainings)• Maintenance Intranet (CEO part)• Implementation of new templates (office templates) Show less

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  Various

  May 2015 - Jul 2018

  Ceo assistant, back office, organisation, hr-support, meeting minutes taker (under a mandate)

  𝗖𝗘𝗢 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝘁• Administration/Back Office Management• High level support to CEO in administrative and organisational tasks• Coordination and organisation of meetings, workshops and events• Calendar Management• Manage business travels and accommodation• Preparation of PowerPoint presentations, reports and statistics𝗕𝗮𝗰𝗸-𝗢𝗳𝗳𝗶𝗰𝗲/𝗢𝗿𝗴𝗮𝗻𝗶𝘀𝗮𝘁𝗶𝗼𝗻/𝗛𝗥-𝗦𝘂𝗽𝗽𝗼𝗿𝘁• Optimisation of existing workflow processes and implementation of new processes (Administration/HR)• Assistance and preparation work for an upcoming certification (EQUAM)• Development and implementation of regulations and guidelines• Setting up an HRM, developing work resources/instruments (agreements, staff performance appraisal form, job descriptions, profiles etc.)• HR administration (HR lifecycle: recruitment, entry, exit, handling social insurances, testimonials, etc.)𝗠𝗲𝗲𝘁𝗶𝗻𝗴 𝗠𝗶𝗻𝘂𝘁𝗲𝘀 𝗧𝗮𝗸𝗲𝗿• Organisation of board meetings, set-up agenda, taking minutes and follow-up on actions Show less

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  Belinda walker gmbh - büroservice

  Sept 2018 - now

  Owner

  I support companies in the areas of administration/secretarial services, human resources as well as in the planning and implementation of organisational changes. As an external service provider, I take care of your concerns, contribute ideas and suggestions for optimisation and facilitate your business by supporting you.𝗦𝗘𝗥𝗩𝗜𝗖𝗘𝗦♦️Administration/Backoffice♦️Human Resources/HR processes/organisational development♦️Assistance♦️Accounting/payment transactions/dunning process♦️Planning and implementation of organisational changes♦️Quality management/certification support (EQUAM)♦️Organisation/coordination of customer events/seminars and exhibitions♦️Creation of office templates, image editing & layout♦️Creation of social media accounts & assistance in keeping them up to date♦️Website support/assistance in keeping it up to date♦️Graphical layouts (flyers, ads, social media posts, business cards, etc.) using Photoshop, InDesign, Illustrator or Canva depending of the need and CI♦️Ad-interim support in the event of staff shortages due to maternity, illness, accident, sabbatical or to cover the time until a position is staffed again.𝗠𝘆 𝗰𝗼𝗿𝗲 𝗰𝗼𝗺𝗽𝗲𝘁𝗲𝗻𝗰𝗶𝗲𝘀 𝗶𝗻 𝗵𝘂𝗺𝗮𝗻 𝗿𝗲𝘀𝗼𝘂𝗿𝗰𝗲𝘀:👉Employee administration, social insurance registrations and de-registrations, interactions with authorities, processing of insurance claims👉Drawing up employment contracts and job descriptions/requirement profiles👉Preparation of interim reports and job references👉Recruitment in the commercial and medical sector👉Creation of job advertisements👉Creation of regulations and guidelines (staff regulation, expense regulations, directives etc.)👉Support in HR projects👉Analysis/development/implementation of personnel processes, in particular onboarding and offboarding👉Creation of forms (probationary period, joining, leaving, questionnaires, etc.)𝗜 𝗼𝗳𝗳𝗲𝗿👑 Personal Support👑 high standard of quality👑 Flexible support Show less