Experience

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  Almoayyed contracting group.

  Jan 2010 - Feb 2013

  Facility - executive

  Responsibilities in handling Soft Services Profile @ Almoayyed Tower .Responsibilities to direct manages the facilities teams ( Housekeeping , Pest Control, Waste Management, Technicians & External Vendors).Ensure professional and agreed services to the client. Monitor and manages the tracker to control of materials ( Cleaning and consumables ) within given budgets. Develops and maintains positive relationship with clients.Attend clients meeting. Coordinates oversee and / or manages repair and maintenance work assignments performed by technician, vendors and contractor performing building maintenance. Review work order to ensure that assignments are completed. Responsible for facilities inspection and reports. Coordinates and manages moves, adds and change activities.Preparing the daily, weekly and monthly reports towards the services. Obtains and reviews price quote for the procurement. Responsible for invoices processing. Provides process and procedures training to all facilities teams. Provides formal supervision to individual staff within a single functional or operational area. Recommend staff recruitments, selections, promotion,advancement, corrective actions and termination. Plans and monitor appropriate staffing level. Prepares and delivers performance appraisals for staffs. Lead by examples and model behaviours that are consistent with the company's values. Show less

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  Kalhat services & trading llc - oman

  Jun 2013 - Jul 2015

  Senior facilities executive

  Responsibility in handling Soft Services Profile @ Oman Oil Refineries and Petroleum Industries Company.( ORPIC) Responsibilities to direct manages the facilities teams ( Housekeeping , Pest Control, Waste Management, Technicians & External Vendors). Communicating with upper management to develop strategic facility goals.Creating and managing the organization’s fiscal operating and capital budget and expenses.Monitoring of Housekeeping related activities.Arrangement of all consumables and supplies for Client. Interfacing with the pest control for carrying out the pest control activities at the facility.Preparing the Daily/Weekly and Monthly reports. Collecting all documents from the vendor for compliance audit. Interacting with the Housekeeping vendor.Taking facility rounds and find out snags and raising tickets for the same. Follow up and close the tickets logged.Effectively manage Facility team to ensure an on time deliverable system.Routinely Inspect all services to ensure performance measures are being maintained. Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client.Monitoring performance metrics. Show less

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  Iss facility services india private limited

  Feb 2016 - Jun 2022

  Assistant manager - facilities

  Handled Operations Pan India @ our prestigious clients. V ship India Pvt Ltd .Responsibilities in handling Soft & Technical service and Site operation Management. Lead and Direct multi-disciplinary teams of staff including housekeeping, technician, grounds, pest control & external contractors.Inspecting buildings structures to determine the need of repairs or renovations.Ensure Preventive and Planned Maintenance programmers are implemented and tracked end to end and evidence and analytics available for compliance and management decision custodian of these records and analytics.Audits & Compliance – Ensure readiness for audits & compliances by maintaining all supporting documents.Processing Invoice- All invoices – Rents, Maintenance, facilities operations, AMC’s etc., checking for correctness & submission as per timelines. Monitor critical payments electricity, BSNL etc.,) – on time submission, follow up payments and ensure the timelines are met.Review operational SOP’s & propose / make changes as part of continuous improvementVendor Management – Support and coordinate with procurement site requirement, submit accurate PRF’s. Monitor vendors to ensure the scope of work is being effectively delivered.Take rounds of the Facility regularly to identify issues in Facility operations and initiate immediate rectification actions.Ensure all the client complaints are attended at all time within set turnaround time.To ensure best value in the use of resources and seek efficiencies in the way services are provided through training, development and continuous improvement practices.Monitor and manage the control of staff, consumables and cleaning materials within given budget.Review utilities consumption and strive to minimize costs.Managing budgets and ensuring cost-effectiveness.Ensure compliance with Health & Safety legislation.Preparation of staff Duty schedule / Attendance data for salary payout . Documentations maintained as per QSS standard . Show less

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  Derive investments | damani group

  Aug 2022 - Jun 2023

  Manager - administration & facilities

  Planning and coordinating administrative procedures and systems and devising ways to streamline processes.Maintaining the facility and overseeing the daily administrative operations.Performing regular inspections to ensure the building is functioning correctly.Facilitate and maintain the processes organizations use to manage suppliers, such as selecting vendors, controlling costs, reducing vendor-related risks, and ensuring service delivery.Ensuring the smooth and adequate flow of information within the company to facilitate other business operations.Ensuring compliance with municipal regulations, labour regulations, PF etc.Compliance: Ensure to meets the compliance standards as per law - For : To meet local Fire, Health & Food Safety regulations. For Vendors: Labor Compliance, Safety Compliances.Ensuring the cleaning, disinfection, sanitization is taken care of as per the schedule.Ensuring the adherence of the SOPs related to any emergency scenario (e.g.COVID19).Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.Monitor costs and expenses to assist in budget preparation.Resolving office-related malfunctions and responding to requests or issues.Managing Repair & Maintenance work on a timely basis, maintaining a snag list of the same.Overseeing the office space by ensuring the good condition of all room set ups, furniture, and technical equipment.Ensuring sufficient stock of cleaning consumables, toiletries, and pantry consumables is maintained.Processing Invoice- All invoices – Rents, Maintenance, facilities operations, AMC’s etc., checking for correctness & submission as per timelines. Monitor critical payments electricity, BSNL etc.,) – on time submission, follow up payments and ensure the timelines are met..Ensuring the property meets local and industry-specific safety guidelines.Keeping track of service contracts, PO spend trackers, AMCs, addendums & initiating renewals. Show less