Kelly McKinley

Experience

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  McKinley Water Conditioning, Inc.

  Dec 2009 - Aug 2012

  Office Manager

  Managed all customer accounts, payroll, accounts receivables/payables, generated customer contracts, assisted customers with retail needs

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  Gibson Area Hospital & Health Services

  Feb 2013 - Jun 2014

  Receptionist

  Scheduling and managing appointments for multiple providers in a busy office environment, collecting insurance co-payments, obtaining medical documents for providers, utilizing multiple computer programs within the medical office, taking patient vitals, pre-authorization of services through insurance companies, scanning medical documents

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  University of Illinois Urbana-Champaign

  Jun 2014 - Feb 2024

  • Coordinate the preparation and submission of multi-disciplinary grant proposals to various granting agencies.• Plan and organize reports to campus offices and federal agencies.• Arrange PI and student travel, including airfare, lodging, etc. and process expense reports following travel.• Coordinate visits from granting agencies, research collaborators, and postdoctoral candidates.• Monitor the financial activity of assigned accounts and interact with appropriate business offices to ensure accurate financial reporting and to plan and implement student and postdoctoral appointments.• Coordinate searches for and visits by postdoctoral candidates and supervise the start of new visitingscientists, postdoctoral and graduate student researchers.• Coordinate personnel appointment extensions, salary increases, and labor distribution changes each term for all research staff.• Interact with the Office of Technology Management to manage group technology.• Hire and supervise student employees as necessary.• Manage purchasing on grants, including submission of orders through iBuy or orders placed via p-card/tcard.• Oversee the design and maintenance of research group web pages and wiki websites.• Assist with the electronic submission of journal manuscripts.• Manage safety resources for each research group, including lab standard operating procedures, individual safety training certification and associated documents.• Serve as a liaison with publishers, granting agencies, newspapers and other press contacts, departmental business offices and Beckman Institute staff.• Serve as contact person between students, staff, outside agencies, and principal to ensure the timely response, referral, or action necessary for a positive end result to any requests, questions, or concerns.• Proofread, edit, prepare, and submit scientific journal articles. Show less • Serves as a liaison and resource person for multiple research groups with internal and external units of the University and external agencies. • Makes travel arrangements and completes travel reimbursements for the principals, other research group members, and University guests. • Assists with Beckman Institute research proposal preparation, following prescribed guidelines from agencies. Completes agency application packages with required University information. Coordinates information with principal investigator(s) and the Beckman Institute grants team for processing through the Office of Sponsored Programs.• Maintains the research group faculty’s calendars.• Assumes responsibility for budget statements and monitors account funds.• Maintains graduate and undergraduate student appointments on behalf of the principals. • Organizes and maintains filing systems and databases.• Composes complex correspondence at the direction of the principals that requires originality, clarity and knowledge of University and federal agency policies, along with judgment as to their application. In some cases, this includes confidential material. • Reviews and edits documents prepared by the principals for content and appropriate spelling, punctuation, syntax, and format. • Arranges meetings for the faculty and assumes responsibility of composing and dispatching notices to all participants. • Oversees the planning and organization of conferences for the principals that may be held at the Beckman Institute or off campus. Show less -Oversee all aspects of monthly faculty lunches-Oversee all aspects of Spring/Fall faculty meetings-Oversee all aspects of Department Holiday Luncheon-Arrange travel for Department Head-Oversee scheduling of 25+ rooms within the ECE Building-Assist with Department Head's calendar-Assisting with all aspects of faculty recruiting for the Department-Handles faculty Biographical Data Form updates-Schedules all faculty/Department Head annual meetings-Handles Senate and Committee Assignments-Handles Adjunct/Affiliate renewals-Main contact for department information-Handles travel and invoice reimbursements for Dept. Head and all visiting candidates/distinguished guests-Assists with all aspects of Fall Faculty Banquet in the ECE Department-Assists with all aspects of Staff Recognition Luncheon-Handles P-card transaction reconciliation -Sustainability Ambassador for the ECE Administrative Suite Show less

  • Program Manager

    Jan 2020 - Feb 2024

  • Office Manager

    May 2017 - Jan 2020

  • Office Support Specialist

    Jun 2015 - May 2017

  • Office Support Associate

    Jun 2014 - Jun 2015
• 

  Information Trust Institute

  Feb 2024 - now

  Research Program Manager

  The Information Trust Institute is a world-leading institution with a focus on creating more trustworthy critical infrastructure. It has been a central part of over $200M of innovation in cyber-physical research over the past decade and continues to advance the state of understanding in this field. Duties and Responsibilities:• Manage day-to-day operations for assigned research projects, including execution of short and long term goals that maximize timely deliverables • Monitor and respond to action items and stakeholder requests to ensure appropriate progress while coordinating with research teams and ITI leadership • Schedule, facilitate, and attend meetings, including finalizing agendas and communicating and coordinating deliverables • Assist in development of project plans to monitor and track progress of varying projects • Participate in establishing goals, maintaining timelines, and ensuring resources are directed efficiently toward achieving objectives • Draft and publish progress reports and project status reviews with project stakeholders for assigned projects • Utilize tracking, analysis, assessment tools, or other resources to evaluate effectiveness of processes, programs, and activities associated with assigned projects • Support program office and planning activities such as development of program plans, development of statements of work and basic ordering agreement task orders • Support assigned education and training programs for new and existing initiatives • Track and report on fund expenditures for projects being managed • Track progress of program deliverables, tasks, and milestone achievement to meet program deadlines and to ensure efficiency and success, including budgets, resourcing and workflow • Serve as a liaison between project staff and other stakeholders, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects. Show less