Experience

• 

  United ( a sabic affliate)

  Aug 2007 - Sept 2008

  Management accountant

  • Preparation of Monthly SS General Services reports and reporting to SABIC shared service.• Reporting to General Services Group Manager & Finance Manager• Preparation of Purchase requisition, IVC and SES.• Maintaining Petty Cash• Support in auditing of accounts• Evaluation and renewal of employees housing contracts (housing compound)• Settling rental, electrical & other maintenance invoices• Clearing Cafeteria/Refreshment invoices and other miscellaneous bills.• Checking SSRS (Shared Service Request System) and assigning to appropriate division. (GS, Catering, Maintenance etc..)• Implementation of SSRS without fail. Initiation of SSRS on time and accurately as assigned.• Preparation of cafeteria, housing, and transportation reports.• Maintaining Time sheets and supervising the shuttle bus drivers, executive drivers, gardeners, janitor supervisor etc.. • Orientation to newly joined regarding company policies.• Providing Transportation, Housing and other preliminary requirements for newly recruited.• Attending employees complaints pertaining to Housing, Building Maintenance etc and fixing them promptly.• Filing technical documents.• Supervising United Refreshment Centre.• Focal point for conducting business events etc.. عرض أقل

• 

  Saudi kayan - e&pm (a sabic affliate)

  Sept 2008 - Mar 2010

  Sr. administrator

  • Administrative assistance to the Project Manager/ Interface Manager• Focal Point of Site Interface Mgt Department. • Preparation of SIMD Executive Weekly Report.• Preparation of Minutes of Meetings (MOM- Site Interface Meetings )• Follow-Up with Site Interface co-ordinators pertaining to Interface Issues.• Keeping log and updating status of Interface issues received and resolved.• Documentation of files, drawing and other technical documents• Follow up with PMT Interface co-ordinators regarding pending issues and collecting feedback.• Documenting and control of Waivers RFI, and TD• Follow-up/communicating with concerned parties regarding the issues relating to the Waiver.• Acquiring acceptance/ rejection from concerned parties for further processing the Waiver.• PMT (Project Management Team ) Coordinator• Interface between PMT Korea & EPC Daelim (site)• PMT (on site) Technical Document Controlling• Follow-Up with interface issues with LDPE PMT & EPC.• Preparation of Technical Minutes of Meeting (MOM- LDPE PMT )• Keeping log and updating status of Interface issues received and resolved.• Administrative support to project management team.• Visa processing and travel management (Korean Embassy). • Preparation of PR on behalf of the department • Invoice receipt verification and processing• Creating Service Entry Sheets • Focal Point for department Vendors and Third Parties• Preparation of Monthly News Magazines and News Flyers• Close project documentation and pass project deliverables to operations عرض أقل

• 

  Sabic, research & technology centre

  Mar 2010 - Mar 2018

  Ensuring procurement, logistics & administrative activities are executed in compliance with company’s rules & procedures Conduct research & negotiate terms with suppliers to ensure the most cost-effective plan to organize workshops, training & special events.Managing Technology GM & Director's complex administrative activitiesPrimary administrative & data base focal point for COTC projectArranging steering committee meeting, SABIC-Aramco Technology meetings & other business eventsPreparing Weekly & Bi-Weekly Executive Mgt ReportDictating Minutes of Meeting. Filing, sharing and following up action itemsRetrieving HR data from SAP (ad hoc query) for Org. update and presentationAssisting in HR functions like appraisal and Personnel development processCo-ordinating with recruitment specialist for screeningTelephonic screening & scheduling preliminary interviewNew Employee Orientation & assisting in on-boarding processManaging vacation schedule and TimesheetsEvaluate, Initiate, execute & follow up project invoices (Maintaining vendors data base, Settling as per mutually agreed contract)Providing NDA & Mutual Agreements/Contracts to Projects support team pertaining to consultancy services, Auditing Syngas to Olefins Project InvoicesReimbursement of Business travel & medical expensesReclassification of project expenses to the concerned WBS Interface between SABIC E&BS and Technology Mgt DeptRetrieving Business Expense Data from SAP System Quarterly and SynchronizingProject budget forecasting (Opex & Capex)Prepare, Analyze, and interpret financial reports, statements and records (ad hoc)Preparation & Segregation of Project WBS and Sub WBSReporting Deficit and Surplus budgets for project execution & optimum utilizationIssuing SES & Manual settlement of invoicesSupplementing deficit budget (SAP PS)Reclassification of business travel expenses Preparation of quarterly Budget report – Actual /Consumed /BalancePower user of ECM(Doc Management System) عرض أقل Administration office Mgt Process Engineering DepartmentAdmin Support to Saudi Kayan Technical Division (General Manager)Arranging monthly technical management & SK Board meeting (chairman) dictating Minutes Filing & Sharing to the concerned.Department technical News Magazine composerPreparation of SK Plant Management Report. (stating critical technical issues) SK Sustainability Promotion committee leaderCo-ordination with CWS/HR for recruitment of direct & contractor staffsDepartment focal point for contractor employee recruitment processOfficial letter drafting & controlUpdating Manpower organization and coordinating with SABIC Recruitment TeamOfficial communication with SK Plant Licensors as per the pre-determined communication protocolCo-ordination in conducting RCA (route cause analysis) Meetings, SHEM AwarenessAdmin support to SK Sustainability TeamDepartmental Technical Document ControllingControlling Technical Recommendations, Technical Open Issues, Employee PDP AssignmentsSK Licensor documentation, control & updating.Preparation of Purchase Requisitions (Service PR & Material PR) SAPCreating Service Entry Sheets (SAP MM) Issuing MJR & GRInvoice receipt verification and processingFollow-up with SMO pertaining to Purchase Requisitions & POVisa processing and travel managementTechnical assistance to Saudi Kayan PED portal (SharePoint/website)Controlling Documents posted in SK ECM (Enterprise Content Mngt) SystemDepartmental Focal point for IT issuesOfficial letter drafting & control / Documentation of PED personnel filesOrientation to new employees & fulfilling preliminary requirement etcBuilding Marshall to SK Admin Building (evacuation of employees during fire & head counting) Ensuring timely attendance, Keeping Record of employees over time, service requests etcInvoice receipt verification and processing عرض أقل

  • Executive Administrator/Data Analyst

    Jul 2012 - Mar 2018

  • Admin Office Manager

    Mar 2010 - Jun 2012
• 

  Sabic head quarter riyadh

  Mar 2018 - now

  Admin support specialist/ analyst

  • Mega project administrative support - Crude Oil to Chemicals Project Team• Administrator to the office of Executive Vice President (reporting to SABIC CEO)• Focal point to technology management & commercial team (Sabic – Aramco Joint Venture)• Global Petrochemical Conferences & Events mgmt. as well as planning networking sessions with potential EPC, Licensors and Technology providers worldwide.• Procurement (RFQ, PR, PO) & logistics arrangements and control• Interface between SABIC & Aramco Joint Business Team (tracking action items (minutes) & ensuring timely closure) • Sabic - Aramco JBT (Joint Business Technology) events management (both in-house & abroad)• Preparation of weekly/monthly and quarterly project progress report (Strategy & Commercial)• COTC Project Web Portal In charge • Technology management budget - cost reclassification, planning & control.• SAP Material Management (MM) requisitions department focal point (SES)• Follow up with commercial team and reporting KPI objectives update• Varied other administrative, budgeting and procurement activities pertaining to the Mega Project. عرض أقل